Administrative Associate Sr.

Job Summary:

The Administrative Associate Sr. handles the day-to-day operations of the department. LIT's departments include Allied Health and Sciences, Business Technologies, General Education, Public Service and Safety, Technology, Workforce, Dual Credit, Development, Facility Maintenance, and Public Information. This position performs administrative and office support, including but not limited to, maintaining paper and electronic documentation, providing information to visitors, students, faculty and staff; assisting students with registration and payment options. Handles quarterly report preparation and submission. Works under minimal supervision. This is a non-exempt position.

Duties/Responsibilities:

• Maintains and processes travel requests.

• Edit, proof, and write departmental documents.

• Prepares and processes routine program, office, and college documents.

• Process internal and external requisitions.

• Provide statistics as needed for department reports.

• Sort and distribute incoming and outgoing mail.

• Maintain and update syllabi and syllabi file.

• Maintain, order, and inventory departmental supplies and equipment.

• Organize and maintain office, program and academic files.

• Make copies, and type non-computerized forms.

• Attend required training sessions.

• Maintain all inventory and budget for office.

• Make and maintain all requisitions and purchase orders for the fiscal year.

• Prepare all F3.2s for the department.

• File, fax, and scan documents and records

• Create documents and spreadsheets.

• Answer phone, retrieve and respond to messages.

• Perform all other relevant duties as required.

Physical Requirements:

This position requires the ability to: remain in a stationary position for most of the time; occasionally move about inside an office to access documents, office equipment, etc.; constantly operate a computer or other office equipment, such as a printer or copy machine.

Minimum Qualifications

Minimum Qualifications:

• 1-3 years of experience working in an office environment

• Excellent communication skills - verbal and written

• Skilled in using the Microsoft Office Suite (Word, Excel, etc.)

• Strong customer service and detail-oriented skills

• Must be highly organized and motivated and able to maintain deadlines

• High School Diploma or GED is required

Preferred Qualifications

Preferred Qualifications:

• Post-secondary education in business or related field

• Work experience in a higher education institution

• Experience working with Banner

Salary $30,000 Work Hours EEO Statement

Lamar Institute of Technology is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including and as it pertains to pregnancy and wages), sexual orientation, gender identity or expression, national origin, disability, age, genetic information, protected veteran status, and/or retaliation.

Notice of Availability of the Annual Security Report

The Annual Security Report is available online here. This report contains information regarding campus safety and security including topics such as: campus law enforcement authority; crime reporting policies; campus alerts (Timely Warnings and Emergency Notifications); programs to prevent dating violence, domestic violence, sexual assault and stalking; the procedures the Institute will follow when one of these crimes is reported; and other matters of importance related to security on campus. The report also contains information about crime statistics for the three most recent calendar years concerning reported crimes that occurred on campus; in non-campus buildings or property owned or controlled by the Institute or a recognized student organization; and on public property within, or immediately adjacent to and accessible from, the campus. If you would like to receive a paper copy of the Annual Security Report, you can stop by Lamar Institute of Technology, Eagles Nest, Room 128, at 855 East Lavaca, Beaumont, TX, 77705, or you can request that a copy be mailed to you by calling 409-839-2032 or emailing titleix@lit.edu

Security Sensitive Statement

This position is security-sensitive and thereby subject to the provisions of the Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information.

Quick Link https://jobs.lit.edu/postings/1169