Administrative Associate

Description

Become an integral member of a dedicated team focused on improving the quality of life among citizens in southeastern and south-central West Virginia. New River Community and Technical College provides comprehensive, quality higher education, workforce training and community education programs and services. We aspire to make a difference in the communities in which we serve!

We are seeking an enthusiastic professional Administrative Associate who is passionate about cultivating the school's mission and objectives through student instruction, guidance and review in order to ensure successful development of each student. Because of our commitment to community, employment preference is given to residents who live in WV and the New River Community Technical College service area.

This position is a Full-time position for our Greenbrier Valley Campus and will report directly to the Dean, Transfer and Pre-Professional Programs. The position will work collaboratively with management, faculty and staff within the department and college to serve the best interests of the students.

Examples of Duties

The Administrative Associate is responsible for providing high-level administrative support for the LPN-RN Bridge Program, under limited supervision in performing job responsibilities. Job responsibilities support the achievement of the LPN-RN Bridge Program goals and objectives and involves knowledge and protection of student information. Work is performed under general direction, working from established policies and objectives. This position exercises judgment in prioritizing, planning, and organizing own work within time, process, and results requirements; has some flexibility to modify workflow based on need and circumstances. Problems and decisions faced in this position address non-routine questions and situations often requiring investigation and/or research of precedents.

Summary of Responsibilities:

• Maintain effective day-to-day administration support for health programs personnel and

students.

• Serve students, both on the phone and in person

• Screen visitors/calls and take messages

• Schedule appointments and maintain daily calendar for Program Directors and faculty

• Prepare and respond to written and electronic correspondence

• Prepare/copy/fax documents

• Maintain and file records/documents

• Establish and maintain student records for the programs assigned (student files, updates,

transcripts, etc.)

• Assist in preparation of class schedules, room assignments, etc.

• Enter data in BANNER

• Work with business office in financial matters pertaining to the programs

• Assist with issues in Blackboard, and other IT issues

• Coordinate work-study students, as applicable

• Filing, copying, etc. as needed to support all faculty

• Assist with gathering new hire paperwork for the HR department

• Prepare and submit textbook orders

• Schedule staff /departmental meetings and take minutes

• Order supplies; prepare and submit purchase requisitions

• Assist in accreditation processes as directed

• Update/maintain student handbooks, program policies and procedures

• Assist with commencement duties. Coordinate annual pinning ceremonies

• Organize, attend, and take minutes of each of the program Advisory Committee meetings · Attend meetings as required by the College

• Assist with each program's community activities

• Other Duties as Assigned

Minimum Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements

listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be

made to enable individuals with disabilities to perform the essential functions.

Skills/Abilities

Excellent working knowledge of: MS Office Professional, PowerPoint, Outlook,

Windows, Excel, Word, Access, email applications and the Internet, required.

Excellent working knowledge of office procedures, required

High level of computer skills

Excellent keyboarding skills

Strong verbal, nonverbal, and written communication skills

Ability to communicate effectively

Excellent organizational skills

Excellent interpersonal skills

Ability to maintain confidentiality

• Ability to work well with others

• Ability to work independently, and collaboratively, within a teamwork structure

Ability to multi-task and be flexible

Ability to manage records efficiently

Self-motivated

Dependable

Education Level

Associate's Degree Required

In addition to the knowledge/education, the following related work experience is typically required, for this position. An equivalent combination of education and recent, related experience may be acceptable.

Work related 2+years

License or Certification

Valid Drivers License - Required

Supplemental Information

Expectations

Employees are expected to adhere to the Mission, Values and Vision of the College. Each employee's position has attributes that contribute to the achievement of these goals.

Mission

New River Community and Technical College provides accessible, affordable, quality education and workforce programs to meet the needs of the region it serves.

Values

Shared values guide New River Community and Technical College in fulfilling its mission. These values influence thoughts, guide decisions, mold policies, and determine courses of action. Our employees are expected to support and enact these values in our daily work.

Community

Commit to the well-being of others.

Model behavior that promotes unity.

Demonstrate commitment to the College's mission.

Promote a caring and supportive environment.

Support continuous personal and professional growth.

Integrity

Practice fairness and honesty.

Uphold ethical, professional, academic, and financial standards.

Ensure transparency.

Be accountable.

Justice

Respect the freedom and dignity of each individual.

Respect and promote diversity.

Promote positive attitudes toward each other.

Provide equal opportunity for success.

Prepare students and employees to work in a global and diverse environment.

Service

Provide service to each other and to the community.

Be a responsive member of the community.

Scholarship

Pursue truth, learning and quality scholarship.

Commit to increasing the knowledge of all individuals associated with the College.

Foster lifelong learning.

Maintain high standards in our constant pursuit of excellence.

Vision

New River Community and Technical College improves students' lives and enriches communities.

This position offers a full benefit package including health, dental, vision, flexible spending accounts, short and long term disability and a retirement program. Please visit our website (http://www.newriver.edu/faculty-and-staff2/human-resources#Benefits) to view additional information outlining the benefit programs offered through PEIA and Mountaineer Flexible Benefits, as well as our other vendors.

This position will be eligible to enjoy 15 days of vacation leave, 18 days of sick leave, and at least 12 paid holidays per year.

Agency New River Community and Technical College

Address 280 University Drive

Beaver, West Virginia, 25813

Phone 304-929-6717

Website https://www.governmentjobs.com/careers/newriveredu