Administrative Associate

Miami University (Oh) Oxford , OH 45056

Posted 2 days ago

Job Details

Working Title:

Administrative Associate

Department:

University Communications and Marketing

Division:

President

Campus:

Oxford

Posting Date:
01/17/2018

Job Category:

Staff

Position Group:

Classified SATSS

Job Description Summary:

Job ID: 5180 - FT - Classified SATSS (hourly)

Performs a variety of very complex administrative tasks requiring substantial discretion and independent judgment related to overseeing the daily operations of a University administrative unit. Directly supervises classified staff.

Under direction from immediate supervisor provides high level administrative support by maintaining, configuring, and analyzing confidential financial/academic databases, works on special projects (dept. publications, course documentation), and prepares special correspondence and develops detailed (often complex) reports. Ability to manage multiple tasks and set priorities.

Duties/Physical Demands:

  1. Oversees operations of unit; sets priorities; ensures smooth work flow; enforces policies and procedures; ensures work product meets professional standards.
  2. Serves as informational resource to staff; investigates and resolves problems or difficulties. Utilizes department or University policies, procedures, and practices to answer routine inquiries. Resolves problems based on precedents.
  3. Provides advice, counsel, and information regarding department's activities to students, faculty, or staff.
  4. Supervises staff, enforces policies and procedures; establishes schedules and assigns tasks; reviews and evaluates performance. Provides work direction to students and staff and, as assigned, oversees the day-to-day operation of the department. Often has notable accountability for the work results of support staff or department functions.
  5. Gathers and analyses statistical information regarding department's programs and activities; produces reports.
  6. Monitors unit's budget; maintains inventory of supplies; prepares requisitions and purchase orders; authorizes limited expenditures.
  7. Analyzes, maintains, and monitors confidential academic and budgetary records and databases. Generates standard and custom reports by analyzing source data and completes custom projects.
  8. Performs administrative work that is typically operational or procedural in nature relating to the program, office, or projects. Independently performs complex and diverse administrative duties.
  9. Handles highly confidential materials on a routine basis.
  10. Types and proofreads correspondence, reports and forms; corrects grammar and formats errors; drafts brief correspondence of a routine nature.
  11. Provides project support to a functional group or business process. Conducts special projects as directed.

Knowledge, Skills, Abilities, and Worker Characteristics

Knowledge of unit's operations, policies, and procedures; supervisory skills; knowledge of computer and office applications; budgeting skills; research skills.

Working Conditions

Generally typical office environment. May have periodic assignments which entail dealing with modestly unpleasant conditions.

Minimum Qualifications:

Requires the equivalent of an Associate's degree in Business Administration and three years experience, or an equivalent combination of education and experience.

Preferred Qualifications:

  • A candidate familiar with Buyway, Banner, Budget, Travel Module, Pcard, MAC computer operating system

  • Excellent customer service

  • Ability to support multiple staff

  • 12 months experience at Miami University in an administrative support role.

Hours Per Week/Percent Time:
40

Duration:
12 Months

Temporary:

No

Benefit Eligible:

Yes

Advertised Pay Range Minimum:
17.00

Pay Zone:

H1

Special Instructions to Applicant:

The department requests applicants to attach a cover letter, resume, and list of three references

Criminal Background Check Required:

Yes

Post Offer, Pre-Employment Physical Examination:

No


Find your dream job anywhere
with the LiveCareer app.
Download the
LiveCareer app and find
your dream job anywhere
lc_ad

Boost your job search productivity with our
free Chrome Extension!

lc_apply_tool GET EXTENSION

Similar Jobs

Want to see jobs matched to your resume? Upload One Now! Remove
Administrative Assistant

Miami University (Oh)

Posted 2 days ago

VIEW JOBS 7/15/2018 12:00:00 AM 2018-10-13T00:00 Job Details Working Title: Administrative Assistant Department: Stewardship Division: University Advancement Campus: Oxford Posting Date: 05/16/2018 Job Category: Staff Position Group: Classified SATSS Job Description Summary: Job ID:5747 Classified SATSS (hourly) Performs a variety of complex administrative tasks involving some discretion and requiring moderate amounts of independent judgment related to the oversight of the daily operations of University Advancement. Duties/Physical Demands: * Monitors and reviews operations of unit, ensures smooth work flow, ensures work product meets professional standards. * Serves as informational resource to staff, investigates and resolves problems ordifficulties related to area of expertise. * Assists University staff, faculty, and students, answers inquiries and provides information. * Oversees staff, assists in the enforcement of policies and procedures, establishes schedules and reviews performance. * Gathers and analyzes statistical information regarding department's programs and activities, produces reports. * May assist in the performance of various financial and budgetary tasks including preparing and monitoring budgets, preparing fiscal reports, or processing payments, may maintain inventory of supplies. Minimum Qualifications: Requires nine months of coursework or training beyond high school in Business Administration and three years of related experience, or an equivalent combination of education and expertise. Hours Per Week/Percent Time: 40 Hours/12 Months Work Hours/Schedule: Monday - Friday 8:00AM - 5:00PM evenings/weekends as needed Duration: 12 Months Temporary: No Benefit Eligible: Yes Pay Zone: G2 Special Instructions to Applicant: Please provide Cover letter and resume Application Types Accepted: Classified Miami University (Oh) Oxford OH

Administrative Associate

Miami University (Oh)