Administrative Associate III (Biology)

Job Title

Administrative Associate III (Biology)

Agency

Prairie View A&M University

Department

Department Of Biology

Proposed Minimum Salary

$12.07 hourly

Job Location

Prairie View, Texas

Job Type

Staff

Job Description

This position may pay more than the minimum proposed salary listed above, depending on experience and/or qualifications of the selected candidate.

Perform administrative duties in the Department of Biology.

Responsibilities:

• Perform advanced administrative duties for the Department of Biology. Specifically, receiving and screen visitors.
  
  Answers the telephones for all department faculty/staff and graduate students. Direct calls for take message for appropriate faculty/staff/students/ Places supply orders and maintain inventory control of office supplies. Input purchasing request in to university online system.
  
  Track and follow up on purchasing requests. Arranges meeting and seminars for students and faculty. Manage deliveries and mailing into and out of department. Order materials for the office.

• Create courses in BANNER. Assist with maintenance and registration activities.
  
  Maintain fiscal and academic records. Meet and greet individuals and the general public. Advises and provides information concerning administrative and academic organizational procedures and policies. Resolves or refers questions to appropriate faculty or staff.

• Assist Department Head in daily office maintenance and production of reports. Assist with registration and process students.
  
  Prepare department scholarships. Assist with degree audits. Gathers and compiles data from meetings.
  
  Maintains confidential files. Serves as Leave Coordinator for department. Input hiring information into PV Talent system.

• Process student worker applications. Supervise student workers.
  
  Prepare workers payroll. Prepare and monitor EPA and EWR documents in Canopy for department.

• Perform other duties as assigned.

Education and Experience:

• High School Diploma.

• Three years of related experience.

Knowledge, Skills and Abilities:

• Knowledge of word processing, spreadsheet, and database applications. Knowledge of student information systems, degree planning, and degree audits.

• Ability to multitask and work cooperatively with others. Strong verbal and written communication skills.
  
  Ability to work with sensitive information and maintain confidentiality. Strong interpersonal and organizational skills.

Job Posting Close Date:

• 05/03/24

Required Attachments:

Please attach all required documents listed below in the attachment box labeled as either "Resume/CV or Resume/Cover Letter" on the application. Multiple attachments may be included in the "Resume/CV" or Resume/Cover Letter" attachment box. Any additional attachments provided outside of the required documents listed below are considered optional.

• Resume or Curriculum Vitae

• Cover Letter

Application Submission Guidelines:

All applicants are required to apply via our Career Site on or before the closing date indicated on the job posting. Applicant inquiries received via email and websites such as Indeed, HigherEdJobs, etc. will not be considered unless the individual has applied to the available position via the PVAMU Career site.

The required documents listed in the above "Required Attachments" section must be attached to the application prior to the job closing date indicated to ensure full consideration for the application submitted. Please contact the Office of Human Resource on or before the closing date indicated above at 936-261-1730 or jobs@pvamu.edu should you need assistance with the online application process.

Background Check Requirements:

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.