Administrative Associate II - Administration & Operations (Vpba)

Org Marketing Statement

The University of Texas at San Antonio is a Tier One research university and a Hispanic Serving Institution specializing in cybersecurity, health, fundamental futures, and social-economic transformation. With more than 35,000 students, it is the largest university in the San Antonio region. UTSA advances knowledge through research and discovery, teaching and learning, community engagement and public service, and with an intentional focus on career readiness the university produces more graduates for the workforce than any other institution in the region. It is a catalyst for socioeconomic development and the commercialization of intellectual property - for Texas, the nation and the world. UTSA has been recognized as a Top Employer in Texas by Forbes Magazine. Learn more online, on UTSA Today or on X (formerly Twitter), Instagram, Facebook, YouTube or LinkedIn.

In 2024, the UT System Board of Regents authorized UT System to begin integrating UTSA and the UT Health Science Center at San Antonio into one unified institution, establishing a world-class university that integrates academic, research, and clinical excellence to build a profoundly impactful university of the future. Driven by a vision for growth and impact, this merger will expand capacity to offer robust undergraduate and graduate programs, attract top-tier faculty and staff, develop innovative initiatives, and elevate transdisciplinary research to address the evolving needs of the region.

Posting End Date: Applications will be accepted through 11:59 PM CDT on 9/25/2024. At the discretion of the hiring department, this position posting may close once a sufficient number of qualified applications have been received.

Salary Range: $43,000/Annualized, commensurate with education, experience and qualifications.

Hour: 40 hours per week, non-exempt.

Required Application Materials:

• Resume is required.
• Cover Letter is preferred.
• Three (3) professional references with contact information.

Essential Functions

Job Summary

Function: To assist in the administration of the Office of the Senior Associate Vice President for Administration and Operations (SAVPA&O) and provide complex clerical support.

Scope: Responsible for administrative planning and clerical tasks, support of internal activities, programs, and special projects. Makes administrative decisions requiring a thorough knowledge of regulations, policies, and procedures.

Core Responsibilities

• Collaborates with administrative support professionals to schedule multifaceted meetings, conferences, travel, and other special engagements and events.
• Uses initiative and independent judgment to relieve one or more administrators of administrative matters and decisions. Assists administrators in establishing and attaining departmental goals and objectives.
• Assists department leadership in establishing and attaining departmental goals and objectives.
• Receives, screens, and distributes electronic and physical mail and incoming communications.
• Plans, organizes, and coordinates administrative duties. Establishes organizational policies, work rules, and operating procedures.
• Collects data from various sources and analyzes for accuracy. Prepares complex, technical, and confidential reports, charts, and graphs.
• Acts as a liaison with other departments and agencies regarding administrative matters
• Performs other duties as assigned.

Required Qualifications

• High school graduate or GED.
• Six (6) years of increasingly responsible administrative, clerical, or office experience.
• At the department's discretion, a Bachelor's degree may be substituted for four (4) years of experience.
• Knowledge of current methods and systems of bookkeeping, filing, and purchasing.
• Demonstrated ability to apply knowledge in everyday work situations while utilizing independent judgment.
• Special equipment may be used in specific departments or sections.
• Proficiency in the use of English grammar, spelling, and verbal and written communication.
• Demonstrated ability to apply knowledge in everyday work situations while utilizing independent judgment.

Preferred Qualifications

• Bachelor's degree from an accredited university.
• Advanced knowledge of university and/or public sector organizational structure, policies, rules, and procedures.

Additional Information

• UTSA is a tobacco free campus.
• This is a security sensitive position. Employment is contingent upon a successful background check.
• Applicants selected must be able to show proof of eligibility to work in the United States by time of hire.

Working Conditions

Working Environment:

• Office environment.
• Ability to travel to and from meetings, training sessions, or other business-related events.
• Occasional after-hours and weekend work or overtime may be required.

Physical Demands:

• Sedentary work; sitting most of the time. Jobs are sedentary if walking and standing are required, only occasionally.
• Exerts up to 10 lbs. of force occasionally.

This position will be primarily located on campus. Travel and parking expenses are the employee's responsibility.

Equal Employment Opportunity

As an equal employment opportunity and affirmative action employer, it is the policy of The University of Texas at San Antonio to promote and ensure equal employment opportunity for all individuals regardless of race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability or genetic information, and veteran status. The University is committed to the Affirmative Action Program in compliance with all government requirements to ensure nondiscrimination. Women, minorities, people with disabilities and veterans are encouraged to apply. UTSA campuses are accessible to persons with disabilities.