Administrative Associate II (Clerical)- NC Dept. Of Public Safety - Nash County

State Of North Carolina Nashville , NC 27856

Posted 3 weeks ago

Description of Work

Administrative Associate II (Clerical)

This position reports to the Associate Warden of Custody and the Associate Warden of Programs and provides administrative assistance to both positions. Job responsibilities include the following:

  • Maintains a calendar of required periodic reports and ensures the reports are submitted accurately and timely.

  • Maintains and updates manuals, directories and files as needed.

  • Responsible for correspondence, both written and verbal, this includes composing documents and correspondence from rough drafts and independently; processing incoming and outgoing mail for the Associate Wardens; responding verbally to phone calls from NCDPS employees, government officials and the general public.

  • Responsible for filing and maintaining records, including sensitive and confidential data.

  • Creates and maintains spreadsheets and/or databases to monitor and track facility data.

  • Serves as first point of telephone contact for calls to the Associate Wardens and serves as facility backup to the switchboard operator, providing coverage during the operator's lunch break and absences from work.

  • Provides backup support to staff assigned to the mailroom during days with high volume and absences.

  • Prepares packets for weekly offender disciplinary hearings and serves as the primary recorder for the Disciplinary Hearing Officer, which will involve frequent contact with staff and offenders.

  • Reviews offender publications to ensure compliance with NCDPS Publications policy. Drafts denial of publication notices to offenders as needed and monitors appeal requests to the Correspondence Review Board.

  • Records meeting minutes as necessary.

  • Will be required to assist with special projects and provides assistance to other staff as deemed necessary and appropriate by management.

This is a full-time position (40 hours per week) with

State Benefits.Work hours are Monday-Friday from 8am-5pm.

Note to Current State Employees:

The salary grade for this position is GN05. State employees are encouraged to apply for positions of interest even if the salary grade is the same as, or lower than, their current position. If selected for this position, a new salary will be recalculated taking into consideration the quantity of relevant education and experience, funding availability, and internal equity. Based upon these factors, a pay increase MAY result.

About the NC Department of Public Safety (DPS):

DPS is the largest state agency with more than 26,000 employees. It is responsible for safeguarding and preserving the lives and property of its citizens through prevention, protection, and preparation. We have a mission that matters!

About the Nash Correctional Institution:

Nash Correctional Institution is a medium custody facility located in Nashville, Nash County NC. It houses approximately 654 male offenders. The facility provides offender labor to two Correction Enterprises operations located on site: the Optical Plant and the Print Plant. The Optical Plant manufactures eyeglasses for customers such as Medicaid and the Division of Services for the Blind. The Print Plant is a full-service print shop dedicated to printing services for state government agencies, public school systems, state community colleges and universities, and non-profit organizations.

Knowledge, Skills and Abilities / Competencies

The Knowledge, Skills and Abilities listed below, along with the Minimum Education and Experience requirements, are REQUIRED to qualify for this position. We will not review resumes in lieu of Experience and Education listed on the application. Click these links for additional information:Introduction to the Job ApplicationandAddressing Knowledge, Skills and Abilities. (Note: These links were created for applicants of Dept. of Public Safety jobs and may not reflect the policies or procedures of other State agencies.)

To qualify for this position, applicants must document on the application that they possess ALL of the following:

  • Documented experience of clerical/secretarial skills.

  • Documented proficiency with Microsoft Word and Excel.

Minimum Education and Experience Requirements

High school or General Educational Development (GED) diploma and one year of administrative experience; or an equivalent combination of education and experience.

Management Preference:

Applicants with previous experience in processing/handling mail.

Supplemental and Contact Information

The North Carolina Department of Public Safety (DPS) is an Equal Opportunity Employerwho embraces an Employment First philosophy which consists of complying with all federallaws, state laws and Executive Orders. We are committed to reviewing requests for reasonable accommodation at any time during the hiring process or while on the job.

DPS uses the Merit-Based Recruitment and Selection Plan to fill positions subject to the State Human Resources Act with the most qualified individuals. Hiring salary will be based on relevant qualifications, internal equity and budgetary considerations pertinent to the advertised position.

  • Applicants seeking Veteran's Preference must attach aDD-214 Member-4 Form (Certificate of Release or Discharge from Active Duty) to their applications.

  • If applicants earned college credit hours but did not complete a degree program, they must attach an unofficial transcript to each application to receive credit for this education.

  • If applying for a position certified through the NC Department of Justice - Criminal Justice Standards Division, click this link for specific certification requirements: Correctional & Probation/Parole Officer Certification.

  • The NC Department of Public Safety must adhere to the US Department of Justice Final Rule on the "National Standards to Prevent, Detect, and Respond to Prison Rape." Click this link for information on hiring and promotion prohibition requirements for all positions in the NC Department of Public Safety:PREA Hiring and Promotion Prohibitions.

Due to the volume of applications received, we are unable to provide information regarding the status of your application over the phone. To check the status of your application, please log in to your account and click "Application Status." If you are selected for an interview, you will be contacted by management. If you are no longer under consideration, you will receive an email notification.

For technical issues with your application, please call the GovernmentJobs.com Applicant Support Help Line at 855-524-5627. If there are any questions about this posting other than your application status, please contact Mrs. Manley at 919-582-6123.

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About the Nash Correctional Institution: Nash Correctional Institution is a medium custody facility located in Nashville, Nash County NC. It houses approximately 654 male offenders. The facility provides offender labor to two Correction Enterprises operations located on site: the Optical Plant and the Print Plant. The Optical Plant manufactures eyeglasses for customers such as Medicaid and the Division of Services for the Blind. The Print Plant is a full-service print shop dedicated to printing services for state government agencies, public school systems, state community colleges and universities, and non-profit organizations. Knowledge, Skills and Abilities / Competencies The Knowledge, Skills and Abilities listed below, along with the Minimum Education and Experience requirements, are REQUIRED to qualify for this position. We will not review resumes in lieu of Experience and Education listed on the application. 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Administrative Associate II (Clerical)- NC Dept. Of Public Safety - Nash County

State Of North Carolina