Administrative Associate II (Mailroom) - Nash Correctional Institution

This position has required Knowledge, Skills, and Abilities (KSAs). Please review them carefully. If you have the required KSAs for this position, enter a detailed description in the WORK EXPERIENCE section of your application. Remember to SAVE each job entry. Knowledge, Skills, and Abilities will no longer be accepted in the Supplemental Questions section of the application.    

Reporting to the Fiscal Sergeant II at a medium custody male correctional facility, this position is responsible for processing, reviewing, and distributing all outgoing mail, packages, legal, certified, and courier mail. Job responsibilities of this position include, but are not limited to, the following:

• Processing a high volume of mail and interoffice correspondence daily.

• Maintaining security of the facility by searching/reviewing all incoming mail for unauthorized items/contraband, correspondence deemed a threat to the safety, security, and orderly function of the facility.

• Reviewing publications received for compliance with NCDAC policies to maintain safety and security.

• Processing and logging all offender legal mail and facility certified mail.

• Using postage meter to apply postage and determine cost of out-going mail/packages.

• Delivering and picking up facility mail daily from the post office.

• Picking up and delivering mail to assigned drop off points within the facility daily which will require a significant amount of walking even during inclement weather.

• Entering money orders, cashier/certified checks received for offenders into offender bank accounts (trust fund accounts).

• Responding to requests for information from staff, offenders and the general public both verbally and written.

• Position has limited contact with offenders.

• Requires lifting of mail crates and package up to 25 pounds.

This is a full-time position (40 hours per week)  with State Benefits with established working hours of Monday-Friday, 8am-5pm and may require working beyond normal work schedule to meet business need.

Note to Current State Employees:

The salary grade for this position is NC02 (Salary Range: $31,200 - $47,903). State employees are encouraged to apply for positions of interest even if the salary grade is the same as, or lower than, their current position. If selected for this position, a new salary will be recalculated taking into consideration the quantity of relevant education and experience, funding availability, and internal equity. Based upon these factors, a pay increase MAY result.

About the NC Department of Adult Correction (DAC):

DAC is the largest state agency with more than 26,000 employees. It is responsible for safeguarding and preserving the lives and property of its citizens through prevention, protection, and preparation. We have a mission that matters!

About Nash Correctional Institution:

Nash Correctional Institution is a medium custody facility located in Nashville, Nash County NC.  It houses approximately 654 male offenders. The facility provides offender labor to two Correction Enterprises operations located on site: the Optical Plant and the Print Plant. The Optical Plant manufactures eyeglasses for customers such as Medicaid and the Division of Services for the Blind. The Print Plant is a full-service print shop dedicated to printing services for state government agencies, public school systems, state community colleges and universities, and non-profit organizations.

The Knowledge, Skills and Abilities listed below, along with the Minimum Education and Experience requirements, are REQUIRED to qualify for this position. We will not review resumes in lieu of Experience and Education listed on the application. Click these links for additional information: Introduction to the Job Application and Addressing Knowledge, Skills and Abilities. (Note: These links were created for applicants of Dept. of Adult Correction jobs and may not reflect the policies or procedures of other State agencies.)

To qualify for this position, applicants must document in the work experience section of the application that they possess ALL of the following:

• Documented working knowledge of word processing  and/or spreadsheet programs.

Some state job postings say you can qualify by an "equivalent combination of education and experience." If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See https://oshr.nc.gov/experience-guide for details.

High School or General Educational Development (GED) diploma AND one year of administrative experience; or an equivalent combination of education and experience.

The North Carolina Department of Adult Correction (DAC) is an Equal Opportunity Employer who embraces an Employment First philosophy which consists of complying with all federal laws, state laws and Executive Orders. We are committed to reviewing requests for reasonable accommodation at any time during the hiring process or while on the job.

DAC uses the Merit-Based Recruitment and Selection Plan to fill positions subject to the State Human Resources Act with the most qualified individuals. Hiring salary will be based on relevant qualifications, internal equity, and budgetary considerations pertinent to the advertised position.

It is critical to our screening and salary determination process that applications contain comprehensive information. Information should be provided in the appropriate areas to include the beginning and ending dates of jobs worked, education with the date graduated, all work experience, and certificates / licenses. Resumes will not be accepted in lieu of completing this application. Answers to Supplemental Questions must refer to education or work experience listed on this application to receive credit. Degrees must be received from appropriately accredited institutions.

• Applicants seeking Veteran's Preference must attach a DD-214 Member-4 Form (Certificate of Release or Discharge from Active Duty) to their applications.

• Applicants seeking National Guard Preference must attach a NGB-23A (RPAS) if they are a current member of the NC National Guard in good standing. If a former member of the NC National Guard who served for at least 6 years and was discharged under honorable conditions, they must attach either a DD-256 or NGB-22.

• If applicants earned college credit hours but did not complete a degree program, they must attach an unofficial transcript to each application to receive credit for this education.

• If applying for a position certified through the NC Dept. of Justice - Criminal Justice Standards Division, click this link for specific certification requirements:  Correctional & Probation/Parole Officer Certification.

• The NC Dept. of Adult Correction must adhere to the US Dept. of Justice Final Rule on the "National Standards to Prevent, Detect, and Respond to Prison Rape". Click this link for information on hiring and promotion prohibition requirements for all positions in the NC Dept. of Adult Correction: PREA Hiring and Promotion Prohibitions (Download PDF reader).

• Per NC General Statute 143B-972.1 (Download PDF reader), applicants hired into a position certified as a criminal justice officer or justice officer are required to electronically submit fingerprints to the NC State Bureau of Investigation for a state and national criminal history record check and enrollment in the FBI's Next Generation Identification System: Criminal Justice Record of Arrest and Prosecution Background Service ("RAP Back"). This is in addition to submitting fingerprints during the application process.

Due to the volume of applications received, we are unable to provide information regarding the status of your application over the phone. To check the status of your application, please log in to your account and click "Application Status." If you are selected for an interview, you will be contacted by management. If you are no longer under consideration, you will receive an email notification.

For technical issues with your application, please call the GovernmentJobs.com Applicant Support Help-Line at 855-524-5627.

If there are any questions about this posting other than your application status, please contact Santino East at 919-582-6110.