Administrative Associate I - University Police, Part-Time

Org Marketing Statement

The University of Texas at San Antonio is a Tier One research university and a Hispanic Serving Institution specializing in cybersecurity, health, fundamental futures, and social-economic transformation. With more than 34,300 students, it is the largest university in the San Antonio region. UTSA advances knowledge through research and discovery, teaching and learning, community engagement and public service, and with an intentional focus on career readiness the university produces more graduates for the workforce than any other institution in the region. It is a catalyst for socioeconomic development and the commercialization of intellectual property - for Texas, the nation and the world. UTSA has been recognized as a Top Employer in Texas by Forbes Magazine. Learn more online, on UTSA Today or on X (formerly Twitter), Instagram, Facebook, YouTube or LinkedIn.

Posting End Date: Applications will be accepted through 11:59 PM CDT on 07/01/2024. At the discretion of the hiring department, this position posting may close once a sufficient number of qualified applications have been received.

Salary Range: $16.00-$18.00 per hour, commensurate with education, experience and qualifications.

Hours: up to 19 hours per week, non-exempt, non-benefits eligible.

Required Application Materials:

• Resume is required.

• Cover Letter is preferred.

Essential Functions

Job Summary

Assist in the administration of a department and handle routine administrative decisions.

Core Responsibilities

• Responsible for the supervision of clerical staff and for supplying dependable and factual information for use by the department administrators.

• Uses initiative and independent judgment to relieve one or more administrators of many routine matters and decisions.

• Composes, types, edits, proofreads, and produces in final form correspondence, forms, reports, and other documents.

• Develops and oversees the maintenance of office filing systems. Maintains complex and confidential files for administrators.

• Assists in preparing departmental budgets by gathering and compiling information and making recommendations.

• Collects data from various sources and analyzes for accuracy, completeness, and relevance. Prepares complex, statistical, technical, financial, confidential, and other various reports.

• Initiates paperwork or electronic documents for faculty and staff appointments. Coordinates courses and faculty teaching schedules.

• Supervises clerical staff members. Monitors workload, determines work priority, and evaluates job progress.

• Assists with special projects.

• Assists in the annual evaluation of assigned clerical staff.

• Takes a proactive approach to assist co-workers in various tasks, to ensure safety.

• Performs work tasks in a safe manner and in accordance with work instructions.

• Proactively makes recommendations to improve safety.

• Performs other duties as assigned.

Required Qualifications

• High school graduate or equivalent

• Four (4) years of increasingly responsible administrative, clerical, or office experience.

• A Bachelor's degree may be substituted for experience.

• Knowledge of current methods and systems of bookkeeping, filing, and purchasing.

• Demonstrated ability to apply knowledge in everyday work situations while utilizing independent judgment.

• Special equipment may be used in specific departments or sections.

Additional Information

• UTSA is a tobacco free campus.

• This is a security sensitive position. Employment is contingent upon a successful background check.

• Applicants selected must be able to show proof of eligibility to work in the United States by time of hire.

Working Conditions

Working Environment:

• Office environment.

• Occasional overtime may be required.

Physical Demands:

• Sedentary work; sitting most of the time. Jobs are sedentary if walking and standing are required, only occasionally.

• Exerts up to 10 lbs. of force occasionally.

This position will be primarily located on campus. Travel and parking expenses are the employee's responsibility.

Equal Employment Opportunity

As an equal employment opportunity and affirmative action employer, it is the policy of The University of Texas at San Antonio to promote and ensure equal employment opportunity for all individuals regardless of race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability or genetic information, and veteran status. The University is committed to the Affirmative Action Program in compliance with all government requirements to ensure nondiscrimination. Women, minorities, people with disabilities and veterans are encouraged to apply. UTSA campuses are accessible to persons with disabilities.