Administrative Associate I - Fortson

Position Information

Classification Title Office/Clerical Assistant FLSA Non-Exempt FTE 1.00 Minimum Qualifications

Requires are least a high school diploma or equivalent. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Preferred Qualifications Position Summary

Highly responsible position performing administrative support functions for the Fortson 4-H Center. Responsibilities include support of the overall 4-H mission with focus on the 4-H environmental education and 4-H summer camp programs. This position regularly interacts with children, individually and in large groups. http://caes2.caes.uga.edu/georgia4h/fortson/

Knowledge, Skills, Abilities and/or Competencies

• Considerable knowledge of office practices, procedures, systems, and equipment.

• Ability to maintain administrative, fiscal and guest records and to prepare reports and answer questions from such records.

• Ability to establish and maintain effective working relationships with officials, employees, students and associates and to effectively convey information.

• Extensive knowledge of computer software including Windows, Word, Outlook, Excel, Adobe Acrobat, and website maintenance software.

• Enjoy working and interacting with the public, school teachers, vendors and University personnel as well as target youth audience.

• Ability to understand and answer questions about Fortson's core programs (Georgia 4-H Environmental Education and Summer Camp Programs).

Physical Demands

• Prolonged sitting at desk during course of day.

• Driving as needed to perform job duties.

Is driving a responsibility of this position? Yes Is this a Position of Trust? Yes Does this position have operation, access, or control of financial resources? Yes Does this position require a P-Card? No Is having a P-Card an essential function of this position? No Does this position have direct interaction or care of children under the age of 18 or direct patient care? Yes Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Background Investigation Policy

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Duties/Responsibilities

• Maintains fiscal records using an Access-based computer spreadsheet program, prepares check requests, receives and deposits monies and prepares fiscal reports.

• Coordinates weekly user fee bank deposits and reconciles bank statements monthly.

• Assist in operation of Canteen with depositing monies and reconciling accounts.

• Takes payments, check, cash, credit card (in-person and over phone) and reconciles group accounts.

Percentage of time 30 Duties/Responsibilities

• Serves as first contact person for Fortson 4-H Center by receiving deliveries, answering phones, and greeting customers and guests and answering their questions as able.

• Prepares correspondence, maintains records and files, and prepares reports and other general office duties.

Percentage of time 25 Duties/Responsibilities

• Enters reservation information into Fortson 4-H Center computer reservation system to generate contracts, maintains paper folders for different user groups, and communicates directly with user groups as needed.

Percentage of time 15 Duties/Responsibilities

• Handles and maintains all paperwork pertaining to personnel (hiring, termination, separation, transfer, leave request, etc.).

Percentage of time 10 Duties/Responsibilities

• Performs other 4-H Center support work as required including help with food service, facility cleaning between groups, janitorial and landscaping support depending on facility calendar.

• Assists with managing 4-H Center web sites.

Percentage of time 20

Contact Information

Recruitment Contact

Contact Details

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Recruitment Contact Name Mary Melson Recruitment Contact Email Mary.Melson@uga.edu Recruitment Contact Phone

Posting Specific Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents

Optional Documents

• Resume/CV

• Cover Letter

• List of References with Contact Information

Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact University HR (hrweb@uga.edu).

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status.