Administrative Associate - Hybrid

Overview

JOB SUMMARY:

Under the direct supervision of the Business Unit Manager, or designee, the Administrative Associate I performs diversified and complex administrative duties.

Responsibilities

ESSENTIAL FUNCTIONS:

• Perform data entry and generate reports.

• Assist with the arrangement of travel logistics and coordination of schedules; support completion of travel advance and authorization forms, as needed.

• Process and track documents such as invoices, payments, requisitions and expense reimbursement.

• Provide administrative support with the preparation of materials, agenda, notes, and handouts.

• Type, edit, and proofread material.

• Answer phones and screen calls. Take messages and relay information within scope of authority.

• Provide calendar management support. Schedule or arrange for conferences, meetings, interviews, appointments, or similar activities.

• Review, sort, and file a variety of material. Set up and maintain filing system as needed. Provide information as needed.

• Order and maintain office and other department supplies.

• Open, review, and distribute incoming mail. Identify priority mail and route accordingly.

• Answer routine correspondence.

• Perform other duties as required.

Qualifications

REQUIRED QUALIFICATIONS:

• High school diploma, or equivalent experience

• 2 years of office experience

• Specialized secretarial training preferred

• Knowledge of Microsoft Office products: Word, Excel, PowerPoint, and Outlook

• Possess the organizational, verbal, written and interpersonal skills necessary to interact effectively with all levels of personnel

• Ability to prioritize and problem solve