Administrative Associate, Graduate Programs

George Mason University Fairfax , VA 22038

Posted 4 weeks ago

Position Information

Department School of Business Alternate Department Description Criminal Background Check Standard Background Check Motor Vehicle Background Check No Restricted Position? No, is eligible for layoff or severance benefits. Job Category Classified Staff Role (State) Job Title Admin & Office Specialist III Working Title Administrative Associate, Graduate Programs Job Type Full-Time Position Number 02823z Recruit Number STF9226 Working Hours Location Arlington, VA Other Location Pay Band Payband 3 Salary Commensurate with education and experience. Web Announcement

Administrative Associate, Graduate Programs

The George Mason University, School of Business, invites applications for the position of Administrative Associate, Graduate Programs. This position professionally represents the School of Business graduate programs to all constituents and provides a full range of administrative support within the graduate programs office. Primary responsibility is to provide back-up support to the Office Manager to include management of procurement, calendaring and special project work.

George Mason University has a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff, and strongly encourages candidates to apply who will enrich Mason's academic and culturally inclusive environment.

Responsibilities:

The Administrative Associate has responsibilities in the following areas:

  • Reception and Hosting Services:

  • Provide receptionist services for all visitors to the graduate programs office and hosting services for the office conference rooms;

  • Serve as the first point of contact for all traffic through the graduate programs office;

  • Manage the reception customer service function for graduate programs;

  • Assume full responsibility for conveying accurate, through information about all graduate programs to students and other stakeholders; and

  • Accept and sorts mail for the graduate programs office.

  • Office Administrative Support:

  • Works in conjunction with the Office Manager to support the procurement, calendaring, room scheduling, database management, travel authorizations, and general office administrative functions for the graduate programs as needed;

  • Provide administrative support to graduate programs recruitment and academic teams;

  • Assist with staffing and organizing occasional evening and weekend hours/events; and

  • Back up for Office Manager.

  • Special Projects & Event Planning:

  • Reserve space for graduate programs events utilizing 25Live;

  • Participate and contribute to operational aspects of School of Business Graduate Programs designated events;

  • Generate Food and Beverage Authorizations and work with local vendors to supply catering needs for Graduate Program events; and

  • Provide administrative support for Graduate Program events including orientation, graduation, graduate recruiting events, etc.

Required Qualifications:

  • Bachelor's Degree or equivalent work experience in office management and administration;

  • Knowledge of all relevant software related to job responsibilities (i.e. Microsoft Office, etc); and

  • Exceptional customer service skills and good communication skills.

Preferred Qualifications:

  • Knowledge of University and School of Business programs, policies, and procedures;

  • Ability to organize and manage complex administrative processes;

  • Experience working with Ellucian Banner, eVA, Travel Request System and 25live Scheduling systems;

  • Ability to work independently and to complete multiple tasks within tight deadlines;

  • Ability to quickly gain proficiency in web-based database platforms and applications; and

  • Ability to work effectively as a key member of an administrative support team in a dynamic, fast-paced, demanding environment with frequently changing priorities.

Special Instructions to Applicants

For full consideration, applicants must apply for position number 02823z at http://jobs.gmu.edu by April 5, 2019; complete and submit the online application; and upload a cover letter, resume, and list of professional references. We will contact you directly if we require additional materials. Review of applications will begin on April 8, 2019 and continue until the position is filled.

For Full Consideration, Apply by: 04/08/19 Posting Date 03/26/2019 Job Close Date Open Until Filled? Yes Telework Friendly? Mason Ad Statement

Great Careers Begin at Mason!

George Mason University is an innovative, entrepreneurial institution with national distinction in both academics and research. Mason holds a top U.S. News and World Report "Up and Coming" spot for national universities and is recognized for its global appeal and excellence in higher education.

Mason is currently the largest and most diverse university in Virginia with students and faculty from all 50 states and over 135 countries studying in over 200 degree programs at campuses in Arlington, Fairfax and Prince William, as well as at learning locations across the commonwealth. Rooted in Mason's diversity is a campus culture that is both rewarding and exciting, work that is meaningful, and opportunities to both collaborate and create.

If you are interested in joining the Mason family take a look at our current opportunities and catch some Mason spirit at jobs.gmu.edu/!

George Mason University, Where Innovation is Tradition.

Equity Statement

George Mason University is an equal opportunity/affirmative action employer, committed to promoting inclusion and equity in its community. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any characteristic protected by law.

Campus Safety Information

Mason's Annual Security and Fire Safety Report is available at http://police.gmu.edu/annual-security-report/


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Administrative Associate, Graduate Programs

George Mason University