Administrative Associate (Anthropology)

Department

This position serves the Department of Anthropology within the Florida State University College of Arts & Sciences.

Responsibilities

What is a typical day in this position?

The Department of Anthropology at Florida State University is seeking a detail-oriented and proactive Administrative Associate. This role is crucial in managing travel, procurement, and HR transactions, ensuring compliance with university and department policies. You will support the department's academic and research efforts by providing efficient administrative services. In this role, you will be responsible for:

• Working closely with Anthropology staff to ensure University, local, state, and federal policies are upheld.

• Serving as the primary travel representative for the department submitting, monitoring, tracking, and reviewing travel authorizations, expense reports, and non-travel reimbursements.

• Ensuring all procurement activities comply with Federal, State, and University policies. Preparing and entering requisitions, change orders, and payment request forms. This includes

• obtaining product information, ensuring proper authorization has been obtained and entering procurement/receiving information in the purchasing system.

• Supporting HR transaction entry. May enter Faculty, Staff, Graduate Assistant, and OPS personnel actions with adherence to HR, University, and College policies and guidelines.

The Administrative Associate plays a crucial role in the success of the Anthropology Department. By serving in this position, you will contribute directly to the success of the academic teaching and research efforts at Florida State University!

Qualifications

High school diploma or equivalent and three years of experience. (Note: post high-school education and/or experience may substitute at a comparable rate.)

Preferred Qualifications

Who is an ideal candidate for this position?

The ideal candidate for the Administrative Associate position in the Department of Anthropology at Florida State University is someone who excels both independently and collaboratively. They are adaptable, organized, and attentive to detail, thriving in a role that requires effective problem-solving and multitasking. The ideal candidate enjoys learning new things and working in a collegial and professional medium-sized department.

Preferred Qualifications and Experience include:

• Proven ability to perform accurately in environments requiring high attention to detail.

• Knowledge of Microsoft Office Suite and willingness to learn new computer programs.

• Experience in establishing and maintaining effective working relationships with colleagues.

• Proficient in verbal and written communication, including handling correspondence via phone, email, and in person.

• Can manage multiple tasks and meet deadlines consistently.

• Ability to interpret and apply related University policies, procedures, principles, and practices effectively.

University Information

One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research, encourages creativity, and embraces diversity. At FSU, there's the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow's news!

Learn more about our university and campuses.

Anticipated Salary Range

Anticipated starting salary for the position will be $36,250, starting salary will be offered commensurate with experience and qualifications.

FSU Total Rewards

FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.

Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.

How To Apply

If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service.

Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.

Veterans' Preference

Certain service members and veterans, and the spouses and family members of such service members and veterans, receive preference and priority, and certain service members may be eligible to receive waivers for post secondary educational requirements, in employment by the state and its political subdivisions and are encouraged to apply for the positions being filled. Veterans' Preference applies to University Support Personnel System (USPS) positions only.

IMPORTANT: To claim Veterans' Preference, select "yes" to the question on the application questionnaire and upload a DD-214 (or equivalent), the Veterans' Preference Certification form, and other documentation if applicable with your online application before midnight of the position closing date.

Click the links for eligibility information and required documentation, or call FSU Human Resources at (850) 644-6034.

Considerations

This is an USPS (University Support Personnel System) position.

This position requires successful completion of a criminal history background check.

This position is being re-advertised. Previous applicants need not reapply.

Equal Employment Opportunity

An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer.

FSU's Equal Opportunity Statement can be accessed at: https://hr.fsu.edu/sites/g/files/upcbnu2186/files/PDF/Publications/diversity/EEO_Statement.pdf.