Administrative Associate 2 - Grants And Communication

About the Job

About the Job

The Division of Hematology, Oncology and Transplantation is one of eleven divisions within the Department of Medicine, the largest department within the Medical School and University of Minnesota. This growing Division currently has 53 faculty, 36 administrative and research staff, and more than 20 fellows. The Division generates $17 million in patient care revenue and has a strong history of research, in partnership with the Masonic Cancer Center. The Division's faculty members serve in leadership roles throughout the Medical School, Academic Health Sciences, Masonic Cancer Center, and affiliated health systems.

This position will develop and oversee administration, communications, and operational workflow for assigned programs and projects, including Training Grants such as the Hematology T32 and ASH HFFTP, to support faculty in the Division. The position reports to the Division Administrator but is accountable to the Physician-Investigators and the Fellowship Director. This position will be at least 1-day on site with potentially more depending on the work required.

Manage administration for NIH-funded Hematology T32 research training program (25%)

Assist in writing, compiling, and coordinating components of the NIH grant preparation and submission

Assist in compiling and drafting progress reports

Assist in compiling and drafting strategic communications regarding the program

Coordination of PSTP and T32 postdoctoral candidate recruitment and onboarding

Develop and coordinate ethics, writing, and career skills curricula in partnership with Department of Medicine (DOM) team

Ensure compliance for meeting/exceeding NIH Responsible Conduct of Research and Diversity Equity and Inclusion (DEI) program requirements

Implement diversity recruitment and retention initiatives, including pipeline coordination

Establish and maintain a searchable database for current and past trainee career arcs including grants and publications

Day-to-day administrative program support

Coordinate faculty grant applications (25%)

Write and maintain the online bibliographies in myNCBI for faculty NIH biosketches

Maintain and populate datatables

Write personal statements

Complete Other Support documents in coordination with DOM Grant Coordinator

Draft and compile annual progress reports and other grant materials

Provide back-up support to HOT medical writer

Marketing and Communications (45%)

Promotional messaging: Develop promotional strategy and messaging to increase the visibility and impact of HOT research and programmatic efforts to internal and external audiences.

Web content: Write original content and curate / edit existing text from other sources to meet strategic communication goals. Collaborate with the DOM Marketing and Communications team on projects and other efforts. Manage and enhance HOT division websites.

Mass communications: Collect information and generate ideas to draft quarterly newsletter content.

Communication Strategy: Develop measures to assess the effectiveness of communication plans in meeting strategic goals and utilize assessment data to inform future planning. Encourages the adoption of best practices, alignment with market trends, and emerging technologies.

Assist with the development, coordination and project management of HOT communications to include clarifying business needs, target audience and timeline

Work closely with DOM colleagues and key stakeholders to evaluate existing communication channels (e.g., emails, websites, etc.) and implement improvements

Support communication measurement activities, including providing results to stakeholders, monitoring trends, and maintaining best practices

Other duties as assigned (5%)

About the Medical School:

Committed to innovation and diversity, the Medical School educates physicians, scientists, and health professionals; generates knowledge and treatments; and cares for patients and communities with compassion and respect. We value excellence, inclusiveness, collaboration, and discovery.

The mission of the regional campus located in Duluth is to be a national leader in improving healthcare access and outcomes in rural Minnesota and American Indian/Alaska Native (AI/AN) communities. In partnership with CentraCare, the regional campus in St. Cloud offers a wide range of patient experiences throughout students' education in Greater Minnesota and prepares them to become exceptional clinicians and leaders for rural and immigrant populations.

Founded in 1888, the University of Minnesota Medical School has three campuses. A four-year MD program and the MD/PhD program are located on the Twin Cities campus in addition to MD programs at regional campuses in Duluth and St. Cloud.

Qualifications

All required qualifications must be documented on application materials

Required Qualifications

BA/BS with at least 2 years of experience or a combination of related education and work experience to equal six years

Preferred Qualifications:

Experience communicating with diverse audiences through written and verbal communication

Experience supporting, planning, and/or coordinating T32, NIH-funded, or sponsored grant programs

Training and/or expertise in strategic communications, marketing, or public relations

Demonstrated professionalism with the capacity to build effective relationships

Proven project management experience

Experience managing or assisting with projects involving multiple stakeholders

Proficiency in organizing and managing cloud-based file storage systems such as Google Drive

Excellent written communication skills, including experience in drafting executive-level correspondence

Ability to manage multiple deadlines and requests in a fast-paced environment; strong attention to detail

Demonstrated ability to work independently and as part of a team

Demonstrated ability to maintain discretion and confidentiality

Citation management experience, e.g. EndNote, Zotero

Experience with SEO tools and Google Analytics

Benefits

Working at the University

At the University of Minnesota, you'll find a flexible work environment and supportive colleagues who are interested in lifelong learning. We prioritize work-life balance, allowing you to invest in the future of your career and in your life outside of work.

The University also offers a comprehensive benefits package that includes:

• Competitive wages, paid holidays, and generous time off

• Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program

• Low-cost medical, dental, and pharmacy plans

• Healthcare and dependent care flexible spending accounts

• University HSA contributions

• Disability and employer-paid life insurance

• Employee wellbeing program

• Excellent retirement plans with employer contribution

• Public Service Loan Forgiveness (PSLF) opportunity

• Financial counseling services

• Employee Assistance Program with eight sessions of counseling at no cost

Please visit the Office of Human Resources website for more information regarding benefits.

Benefits

Working at the University

At the University of Minnesota, you'll find a flexible work environment and supportive colleagues who are interested in lifelong learning. We prioritize work-life balance, allowing you to invest in the future of your career and in your life outside of work.

The University also offers a comprehensive benefits package that includes:

• Competitive wages, paid holidays, and generous time off

• Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program

• Low-cost medical, dental, and pharmacy plans

• Healthcare and dependent care flexible spending accounts

• University HSA contributions

• Disability and employer-paid life insurance

• Employee wellbeing program

• Excellent retirement plans with employer contribution

• Public Service Loan Forgiveness (PSLF) opportunity

• Financial counseling services

• Employee Assistance Program with eight sessions of counseling at no cost

Please visit the Office of Human Resources website for more information regarding benefits.

How To Apply

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.

Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.

To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.

Diversity

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu

Employment Requirements

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

About the U of M

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America's Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).