Administrative Associate 2-Medicine (Knoxville)

Market Range: 04

Hiring Salary: $18.54/Hourly

THIS POSITION IS LOCATED IN KNOXVILLE, TN.

JOB SUMMARY/ESSENTIAL JOB FUNCTIONS: The Administrative Associate 2 provides administrative support to the residents in the Department of Medicine which includes internal medicine residents, transitional year residents, and neurology residents.

DUTIES AND RESPONSIBILITIES:

• Assists in the development of evaluations for use by residents, faculty, and nursing staff.

• Assists with curriculum descriptions and updates into MedHub.

• Coordinates communication between departments, and divisions regarding resident recruitment, orientation, annual program Affiliation Agreements, and external rotations.

• Schedules applicant interviews, makes gift bags for applicants, escorts applicants to scheduled interviewers.

• Assists in preparation for CLER/ACGME site visits and internal reviews by providing any information requested and scheduling appropriate resident and faculty representation.

• Arranges meetings and conferences, schedules interviews and appointments, and performs other duties related to maintaining one or more individual schedules.

• Orders, stocks, and distributes office supplies.

• Proctors yearly In-Training Exam in Internal Medicine including registration, setup/reserve computer lab, and notification of affected rotations during the test.

• Troubleshoots issues, communicates with hospital representatives, residents, and representatives regarding issues being experienced, and monitors issues to ensure appropriate and timely resolution.

• Schedules medicine rotations and ambulatory medicine rotations.

• Performs other related duties as assigned.

MINIMUM REQUIREMENTS:

EDUCATION: High School Diploma or GED. (TRANSCRIPT REQUIRED)

EXPERIENCE: Two (2) years of work experience in a medical office.

KNOWLEDGE, SKILLS, AND ABILITIES:

• Strong organizational and customer service skills.

• Ability to maintain keen attention to details.

• Ability and willingness to learn new skills.

• Knowledge of and skilled in the use of Microsoft Word, Excel, and PowerPoint.

WORK SCHEDULE: This position may occasionally be required to work evenings and weekends.