Administrative Assoc Ii-Cha

Overview

About NHRMC

NHRMC, established in 1967 in Wilmington, NC, is recognized as a preeminent healthcare organization focused on leading our community to outstanding health. We have an 855 bed network of hospitals and multi-specialty physician group practices with more than 200 physicians.

With a network of primary, specialty, neighborhood clinics and regional medical centers; you will find our culture is the very definition of best in practice. Join us and find out how many ways NHRMC offers you the chance to focus on what really matters - our patients and community.

About the Job

Location: New Hanover Medical Group

Department: NHMG Administration

Full Time Equivalent: FTE: 1.0

Work Schedule: 8HR DAY

Exempt from Overtime: Exempt: No

What You'll Do

Summary:This Administrative Assistant II-CHA is responsible for the creation and management of multiple clinical schedules, processes payments and provides general administrative support for the residency program. Attention to detail is key in this role. This position reports to the Program Administrator.

Responsibilities:1. Creates clinical schedules that meet ACGME requirements for residents and clinical targets for faculty.

Communicates with appropriate staff to insure coordination of schedules for all locations. Manages schedule changes resulting from vacation, illnesses, etc. and clearly communicates changes as necessary.2. Maintains physician on call schedules and enters into the hospital on call system.

Tracks and reports physician on call pay amounts to payroll for processing.3. Provides administrative support for residency faculty, organizes meetings, and maintains faculty calendars to reflect accurate scheduling of clinical responsibilities.4. Provides administrative support for clinical meetings to include reporting minutes from the meeting.5.

Manages office supply ordering, processes expense reimbursements and tracks physician continuing education and reports time and expense associated with these activities.6. Assists in coordinating residency interview process, arranges lodging and meals for invited applicants.

Position Requirements

Credentials:

Education:Essential:* Associate Degree

• High School Diploma

Other information:1. Education: High School Diploma or GED equivalent required.

Additional training in the following areas helpful: Two year business school/ college degree or equivalent experience in an administrative assistant position.2. Licensure / Certifications:

None required. Notary Public desirable.3. Experience: Minimum of 3 years administrative support experience, with a wide scope of responsibility including, but not limited to: reception duties, scheduling, travel arrangements, meeting arrangements, minutes, etc. Experience preferred in the area of specialty, healthcare, accounting, etc.Demonstrates standards of performance (ownership, teamwork, communication, compassion) that support patient satisfaction and principles of service excellence.Performs other duties as assigned.Individual will possess commensurate combination of education, experience and qualifications.

Other Information

This position description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications which may be required of the employee assigned to the position.

Depending on the location of the job, duties may vary. Receipt of the job description does not imply nor create a promise of employment, nor an employment contract of any kind; my employment with the Company is at will.

• Member Top 100 Hospitals

• In 2016 NHRMC was recognized as a Top 100 Hospital demonstrating significant investment and financial sustainability for the communities we serve.

• Newsweek's 2020 list of Best Maternity Care Hospitals

• NHRMC Betty H. Cameron Women's & Children's Hospital was named as a Best Maternity Care Hospital by Newsweek.

• Forbes America's Best Large Employers 2018 and 2019- Link

• Becker's 150 Top Places to Work in Healthcare- Link

• Healthgrades Outstanding Patient Experience

Consider a career at NHRMC and become part of this award winning team!