Administrative Assoc

Department Name

College Of Law

Job Description

The Sandra Day O'Connor College of Law is seeking a motivated and resourceful Administrative Associate. This role involves providing essential administrative and clerical support to the Dean's Suite, managing special projects, and assisting faculty with their projects.

Job Description

The Sandra Day O'Connor College of Law is seeking a motivated and resourceful Administrative Associate. This role involves providing essential administrative and clerical support to the Dean's Suite, managing special projects, and assisting faculty with their projects.

Requisition ID

104824BR

Working Environment

Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding, and manipulating a computer mouse. Required to stand for varying lengths of time and walk moderate distances to perform work. Frequent bending, reaching, lifting, pushing and pulling up to 25 pounds. Regular activities require ability to quickly change priorities which may include and/or are subject to resolution of conflicts. Ability to clearly communicate to perform essential functions. Use standard office equipment including, but not limited to: computer workstation/laptop (keyboard, monitor and mouse), printer, fax, calculator, copier, telephone and associated computer/technology peripherals.

Background Check Statement

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Minimum Qualifications

Bachelor's degree in Business or in a field pertinent to work unit and one (1) year of directly related administrative experience; OR, any equivalent combination of experience and/or education from which comparable knowledge, skills, and abilities have been achieved.

Department Statement

The Sandra Day O'Connor College of Law at Arizona State University is one of the nation's preeminent law schools, focused on offering students a personalized legal education. Ranked No. 1 in Arizona since 2010 and No. 36 nationally by U.S. News & World Report, ASU Law offers students the opportunity to tailor their education, to match externships to their interests and career services resources to help land their ideal jobs. Additionally, ASU Law's LEED Gold certified building in downtown Phoenix is steps away from the legal, political and economic heart of Arizona. For more information, visit law.asu.edu.

Category

02

VP Code

VP/EXEC VICE PROV DPC

Scope of Search

Open

Desired Qualifications

• Experience working with confidential information or files
• Experience in multitasking in a fast-paced team environment
• Knowledge of standard office policies and practices
• Evidence of effective written and verbal communications skills
• Experience in a higher education environment
• Experience in making travel arrangements and reimbursements - knowledge of Concur Travel System a plus
• Experience in work that requires organization and attention to detail
• Experience in handling multi-line phones
• Experience in using Microsoft Office applications (Word, Excel, Outlook, PowerPoint) and internet research
• Experience with proper grammar usage, spelling, composition, punctuation and proofreading

Close Date

07- October- 2024

Grant Funded Position

This is not a grant funded position and is not contingent on future grant funding.

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU's Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU PD at 480-965-3456.

Relocation Assistance - For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

Full-Time/Part-Time

Full-Time

Essential Duties

The successful candidate will be responsible for and have duties in the following areas:

• Provide comprehensive administrative support to the Dean's Suite and Associate Deans, both in person and remotely.
• Manage and coordinate calendars and scheduling for associate deans, faculty, and faculty sub-committees.
• Prepare and handle confidential correspondence, and screening telephone calls and visitors with directions.
• Draft and edit correspondence, manuscripts, routine letters, and memos: transcribe notes from rough drafts in a timely and accurately.
• Assist with personnel functions such as scheduling and managing annual faculty reviews, organizing interviews, distributing material to faculty, and coordinating with multiple faculty.
• Plan, organize, and manage meetings and events, ensuring effective communication of arrangements to relevant parties.
• Provide cross-training, team support, and serve as backup for the Dean's office staff when necessary
• Prepare reports and conduct data analysis for faculty and administrative needs, including compiling statistics or research data.
• Arrange detailed travel reservations and itineraries, anticipate and manage the travel documentation process through the Concur Travel System and the College of Law travel approval site for reimbursement.
• Document and update office policies and procedures to ensure compliance and improve efficiency.
• Maintain organized and current filing systems for documents and records.
• Process incoming mail and respond to routine inquiries promptly.
• Physical presence at the workplace is an essential function of this position.
• Facilitate communication with external partners and stakeholders, composing correspondence, coordinating outreach efforts, and welcoming and directing them within the College of Law building.
• Other responsibilities as directed to align with the goals of the Dean's Suite and the College of Law.

Employment Verification Statement

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Salary Range

$48,000- $52,000 per year; DOE

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.

IMPORTANT NOTE: What is the meaning of "equivalent combination" in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor's degree is equal to four years of experience.

Job Family

Clerical & Admin Support