Administrative Assistant/Word Processor

Brown And Caldwell Phoenix , AZ 85002

Posted 4 months ago

Our Phoenix office has an exciting opportunity for a full-time Word Processor/Administrative Assistant to join our growth-oriented professional engineering and environmental consulting office. We are seeking a positive, motivated person who enjoys multi-tasking and learning on the job. The position provides a variety of clerical, admin, and project support functions as outlined below.

Detailed Description:

In this role you will be responsible for the day to day word processing support of the office and serve as primary back-up to the receptionist, while providing support on other various administrative assignments. This position is responsible for providing a full range of document production and administrative support services including, but not limited to:

  • Transcribing, typing, formatting, and producing complex documents including correspondence, reports, technical memos, and contracts. This includes editing, inserting, and formatting text, tables, spreadsheets, graphics and other diverse content in to master documents using Microsoft Word and other software programs.

  • Producing a wide range of documents and format variations through a complete knowledge of all aspects of the word processing capabilities.

  • Working independently, proofreading own work, and being familiar with business terminology and company practices.

  • Sharing front desk/receptionist coverage with other office administrative staff; potential for full-day coverage at times. Receptionist responsibilities include answering phones, greeting clients and guests, picking and dropping off mail, preparing packages/mail for shipping and courier service, reserving conference rooms, making transportation arrangements, and setting up meetings.

  • Provide overflow support to the Project Analysts and other administrative, accounting, and IS/IT staff members.

Desired Skills and Experience:

  • High School graduated required; AA or college degree preferred.

  • Minimum of 2 years' experience in formatting and production of reports, proposals, and other miscellaneous documents required.

  • Skilled "Power User" with MS Word, Excel, PowerPoint, Adobe, and Outlook software and ability to learn new software as it becomes available required.

  • Ability to work independently, establish priorities, exercise judgment, and meet deadlines required.

  • Ability to prioritize and handle multiple tasks and various managers in a fast-paced environment required.

  • Available to work Monday through Friday 8:00 a.m. to 5:00 p.m. required.

  • Experience in an engineering, environmental, or construction industry is a plus

  • Good driving record and valid driver's license required.

About Brown and Caldwell

Headquartered in Walnut Creek, Calif., Brown and Caldwell is a full-service environmental engineering and construction firm with 52 offices and 1,600+ professionals across North America and the Pacific. For more than 70 years, we have created leading-edge environmental solutions for municipalities, private industry, and government agencies. We strive to be the company of choiceto our clients, who benefit from our passion for delivering exceptional quality, and to our employees, present and future, who share our commitment to client service, collaboration, and innovation. Join us, and you will find a home where you can do your best work, reach new levels of expertise, and enjoy exceptional development opportunities. For more information, visit www.brownandcaldwell.com

This position is subject to a pre-employment background check and a pre-employment drug test.

Notice to Third Party Agencies: Brown and Caldwell does not accept unsolicited resumes from recruiters or employment agencies. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement and approved engagement request with Brown and Caldwell, Brown and Caldwell reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency.

Brown and Caldwell is proud to be an EEO/AAP Employer. Minorities/Women/Disabled and Protected Veterans are encouraged to apply. Brown and Caldwell ensures nondiscrimination in all programs and activities in accordance with Title VI of the Civil Rights Act of 1964.


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Administrative Assistant/Word Processor

Brown And Caldwell