ComPsych Corporation is the worlds largest provider of employee assistance programs (EAP) and is the pioneer and worldwide leader of fully integrated EAP, behavioral health, wellness, work-life, HR, FMLA and absence management services under its GuidanceResources brand. ComPsych provides services to more than 45,000 organizations covering more than 100 million individuals throughout the U.S. and over 160 countries. By creating Build-to-Suit programs, ComPsych helps employers attract and retain employees, increase employee productivity and improve overall health and well-being.
We are seeking an experienced administrative assistant capable of supporting sales executives and proposal writers in a fast-paced environment with many projects under way at the same time. In this role you will work to support our clients and team by providing them with information and materials depending on their needs.
Provide administrative support for sales executives and proposal team members
Act as liaison between Account Services, customers and other internal departments
Make travel arrangements, prepare correspondence, develop PowerPoint presentations and other materials for company meetings and presentations
Coordinate customer on-site visits, including scheduling the room, setting up equipment, and ordering food
After using quality control to check final proposal versions against RFP, print the proper number of copies and ship proposals, or submit them via email by zipping files
Update, track and record department performance data using Microsoft Excel
Run monthly reports
Create customer portal demos and run Geo reports to support sales and proposal efforts
Data entry in CRM
Edit and proofread documents for positioning, accurate description of ComPsych products and services, and proper formatting and grammar
Work closely with content manager to populate and maintain standard language and back up the content manager as needed
Occasionally prepare responses to Requests for Proposals
Investigate and resolve customer concerns quickly and effectively in order to ensure client satisfaction
Periodically act as a backup to ComPsych's Receptionist
BA or BS in Business or related field, preferred
Proficiency in MS Excel, Word, and PowerPoint
Administrative or project management experience required
Organizational and time management skills
Professional business writing experience
Experience supporting an account management team or sales department
Must be able to work on-site in the Chicago Office
Additional Benefits We Offer
Our US headquarters are located in one of Chicago's premier buildings, the NBC Tower. Nestled between Michigan Avenue and Lake Michigan, ComPsych's downtown Chicago location is easily accessible by public transportation and has plenty of parking nearby.
Full benefit package with paid holiday and vacation time
Breakfast on Fridays and snacks/juice dai
ComPsych Corporation maintains a drug-free workplace.