Administrative Assistant-Sales

Compsych Chicago , IL 60602

Posted 2 months ago

About ComPsych

ComPsych Corporation is the worlds largest provider of employee assistance programs (EAP) and is the pioneer and worldwide leader of fully integrated EAP, behavioral health, wellness, work-life, HR, FMLA and absence management services under its GuidanceResources brand. ComPsych provides services to more than 45,000 organizations covering more than 100 million individuals throughout the U.S. and over 160 countries. By creating Build-to-Suit programs, ComPsych helps employers attract and retain employees, increase employee productivity and improve overall health and well-being.

Job Summary

We are seeking an experienced administrative assistant capable of supporting sales executives and proposal writers in a fast-paced environment with many projects under way at the same time. In this role you will work to support our clients and team by providing them with information and materials depending on their needs.

Primary Responsibilities

  • Provide administrative support for sales executives and proposal team members

  • Act as liaison between Account Services, customers and other internal departments

  • Make travel arrangements, prepare correspondence, develop PowerPoint presentations and other materials for company meetings and presentations

  • Coordinate customer on-site visits, including scheduling the room, setting up equipment, and ordering food

  • After using quality control to check final proposal versions against RFP, print the proper number of copies and ship proposals, or submit them via email by zipping files

  • Update, track and record department performance data using Microsoft Excel

  • Run monthly reports

  • Create customer portal demos and run Geo reports to support sales and proposal efforts

  • Data entry in CRM

  • Edit and proofread documents for positioning, accurate description of ComPsych products and services, and proper formatting and grammar

  • Work closely with content manager to populate and maintain standard language and back up the content manager as needed

  • Occasionally prepare responses to Requests for Proposals

  • Investigate and resolve customer concerns quickly and effectively in order to ensure client satisfaction

  • Periodically act as a backup to ComPsych's Receptionist

Job Qualifications

  • BA or BS in Business or related field, preferred

  • Proficiency in MS Excel, Word, and PowerPoint

  • Administrative or project management experience required

  • Organizational and time management skills

  • Professional business writing experience

  • Experience supporting an account management team or sales department

  • Must be able to work on-site in the Chicago Office

Additional Benefits We Offer

  • Our US headquarters are located in one of Chicago's premier buildings, the NBC Tower. Nestled between Michigan Avenue and Lake Michigan, ComPsych's downtown Chicago location is easily accessible by public transportation and has plenty of parking nearby.

  • Full benefit package with paid holiday and vacation time

  • Breakfast on Fridays and snacks/juice dai


ComPsych Corporation maintains a drug-free workplace.

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