Administrative Assistant/Receptionist

ThermalTran Mechanical, Inc is seeking a friendly and organized Administrative Assistant/Receptionist to join our team. As an Administrative Assistant/Receptionist, you will be the first point of contact for our company and will provide administrative support to ensure the smooth functioning of our office.

Responsibilities:

• Answer and direct phone calls in a professional and courteous manner
• Manage emails, letters, packages, and other forms of correspondence in a timely manner
• Schedule appointments and dispatching of service personnel
• Take detailed messages and ensure they are delivered promptly to the appropriate person
• Conduct clerical tasks such as filing, photocopying, and organizing documents
• Assist with organizing company events and meetings
• Maintain office supplies and organization
• Assist with basic bookkeeping tasks such as data entry and invoice processing
• Perform other administrative duties as assigned
• Welcome visitors and direct them appropriately
• Maintaining the cleanliness of the office environment
• Payment collections, account follow-up, reconciliation of outstanding accounts, and producing statements

This position has the potential to be full-time or part-time for the right candidate

Requirements

Requirements:

• Proven experience as an Administrative Assistant/Receptionist or in a similar customer-facing role
• Comfortable with Microsoft Office Suite (Word, Excel) and Google Workspace (Gmail, Google Drive, etc)
• Excellent verbal and written communication skills
• Exceptional organizational skills and attention to detail
• Ability to handle multiple tasks and prioritize effectively
• Strong interpersonal skills and ability to work as part of a team
• Professional and friendly demeanor
• Ability to maintain confidentiality and handle sensitive information
• Prior experience in a mechanical or construction-related industry is a plus

Benefits

The below benefits are available after a 90 day probationary period for full-time employees only:

• Health Insurance
• Paid time off
• Company paid AD&D policy
• Company paid long-term disability
• Short-term disability
• Paid lunch
• Vision Insurance
• Dental Insurance
• Company matching SIMPLE IRA
• Caring culture and environment
• Pay based on experience; expected range of $16-$20 per hour