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Administrative Assistant/Receptionist

Expired Job

Domtar Rothschild , WI 54474

Posted 2 months ago

Provides reception service to all employees, visitors and customers entering the Rothschild facility. Directs all incoming telephone calls appropriately. Performs general administrative duties as directed by Business Relations Coordinator / Executive Assistant.

This posting will be open until October 4, 2018. All applicants interested in applying, please submit your online profile pror to 11:00 pm CST that evening.

Key Responsibilities:

  • Provides reception services for visitors to insure adherence to all mill policies and procedures

  • Directs all incoming telephone calls

  • Facilitates the visitor & contractor safety orientations and record-keeping

  • Tracks Hazardous Condition Reports (HCRs) and Safety Incidents in MillCat System

  • Owner of the Mill Document and Training System (DATS)

  • Maintains Send Word Now (SWN) user lists and utilize system to send emergency communications

  • Coordinate, order and set-up meals, refreshments, supplies for meetings, training and celebrations

  • Order, stock and maintains soda inventory for training and celebrations

  • Manages the scheduling, use and upkeep of training center & front office conference rooms

  • Facilitates the scheduling, use and upkeep of company vehicles

  • Orders and maintains general supplies for front office, including safety equipment

  • Assists with the administrative workload as needed for General Mill needs, Safety and Finance

  • Responsible for sorting, distributing and sending out mill mail

  • Service Award coordination

Key Competencies:

Safety:

  • Fulfills safety roles and responsibilities

  • Actively involved in safety initiatives

  • Demonstrates consistent personal safe work practices

  • Holds people accountable for safe work practices

Results Orientation:

  • Meets commitments

  • Achieves results/successes aligned with mill goals

  • Recognizes and initiates needed work without direction

Leadership/People:

  • Resolves conflict

  • Builds positive relationships

  • Works well across organizational boundaries

  • Builds commitment

  • Focuses on vital few business priorities

  • Leads by example

  • Respected by co-workers

Flexibility:

  • Takes on difficult or unpopular assignments

  • Willing to cross boundaries to do the necessary work

  • Effectively uses time and resources to achieve results

Position Requirements

Technical Competencies:

  • High School education; post secondary education will be a plus

  • 3+ years' administrative experience in a general office environment

  • Demonstrated ability for data analysis, reporting and assembling of documents using applications of Microsoft Word, Excel, PowerPoint and related software

  • Communication Skills; Ability to communicate in writing and orally to Vendors, Suppliers, Customers, Peers, Supervisors, Production, Maintenance, and across boundaries

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of regard to race, color, religion, age, national origin, sex (including gender identity, sexual orientation, and pregnancy), marital status, veteran status, disability, genetic information, or any other status protected by law.


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Administrative Assistant/Receptionist

Expired Job

Domtar