Administrative Assistant-Orlado

Turner Construction Company Orlando , FL 32801

Posted 3 months ago

Division: Orlando

Project Location(s): Orlando, FL 32801 USA

Minimum Years Experience: Travel Involved:

Job Type: RegularJob Classification: EntryEducation:Job Family:Administrative SupportCompensation:Salaried Non-Exempt

Position Description: Provides administrative support to a department or business unit.

Reports To: Department Head

Essential Duties & Responsibilities*:

  • Act as liaison between supervisor and others (ie. Departments, external contacts, subcontractors, clients, etc.)

  • Oversee/process day-to-day administrative items; mail, overnight mail, packages, expense reports, checks, etc.

  • Compose and/or edit/distribute letters, memos, reports and other departmental correspondence on time. Keep track of when recurrent reports are due and meetings are scheduled, including maintaining lists of recipients and/or participants.

  • Process orders and reports as required and respond to requests for information.

  • Process invoices for payment.

  • Set up and maintain files.

  • Order and maintain all office supplies.

  • Maintain calendars with vacation dates, schedule/confirm meeting dates, etc.

Two or more years' experience in general office responsibilities and procedures.

Working knowledge of Microsoft Word and Outlook; Excel and PowerPoint helpful. Must be able to work independently and as a part of a team.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; talk or hear and taste or smell. The employee is frequently required to stand and walk.

The employee is occasionally required to climb or balance and stoop, kneel or crouch. The employee must frequently lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance visions, color vision, peripheral vision, depth perception and ability to adjust focus.

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is sometimes exposed to moving mechanical parts. The employee is occasionally exposed to airborne particles or caustic chemicals. The noise level in the work environment is usually moderate.

  • May perform other duties as assigned.

Turner is an Affirmative Action and Equal Opportunity Employer - minorities/females/veterans/individuals with disabilities/sexual orientation/gender identity.

VEVRAA Federal Contractor

icon no score

See how you match
to the job

Find your dream job anywhere
with the LiveCareer app.
Mobile App Icon
Download the
LiveCareer app and find
your dream job anywhere
App Store Icon Google Play Icon

Boost your job search productivity with our
free Chrome Extension!

lc_apply_tool GET EXTENSION

Similar Jobs

Want to see jobs matched to your resume? Upload One Now! Remove
Sr Administrative Assistant Universal Creative Creative Services

Universal Orlando

Posted Yesterday

VIEW JOBS 1/17/2020 12:00:00 AM 2020-04-16T00:00 At Universal Creative, we design, develop and deliver the most compelling entertainment experiences imaginable to drive growth for Universal Parks & Resorts worldwide. Our innovative attractions, immersive theme parks and world-class resorts fuse art and technology to create new standards in the themed entertainment industry. Our Team Members are the driving force behind Universal Creative. With their diverse skills and forward-thinking ideas, our team pushes us beyond the boundaries of what's possible to achieve the extraordinary. Together, we're creating a Universe of fun, always ensuring the next thing we do is better than the last thing we did. JOB SUMMARY: Provides advanced administrative and computer support to Director and/or Assistant Director and their departments. MAJOR RESPONSIBILITIES: * Initiate and follow-up on action items for new and/or routine projects, processes, and/or policies. Coordinates with other departments and/or external sources * Generates department correspondence and/or reports. Uses appropriate computer programs to analyze, compile, update and maintain department correspondence and/or reports. Disseminates data/information to the appropriate parties. Prepares expense reports. May create presentations and/or corresponding materials. * Screens/prioritizes/directs incoming calls and mail/correspondence, taking appropriate actions as necessary. * May maintain executive(s)' and corresponding department's calendars, coordinate meetings, and/or set appointments. Makes travel and/or training arrangements when necessary. * Provides administrative support, direction, guidance, and/or training to department. Serves as a liaison with other departments in acquiring and maintaining technology, supplies, onboarding, work space coordination, sourcing and other logistical needs through standard procedures. * Understand and actively participate in Environmental, Health & Safety responsibilities by following established UO policy, procedures, training and team member involvement activities. * Perform other duties as assigned. SCOPE: COMPLEXITY OF WORK: Moderately routine; general policies applied. Some decision-making. RELATIONSHIPS OUTSIDE WORK UNIT: Exchange of information which occasionally requires tact and/or diplomacy. QUALIFICATIONS: * Microsoft Office (Outlook, Excel, Word, PowerPoint, SharePoint) proficiency required. * Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. * Ability to write reports, business correspondence, and procedure manuals. * Ability to respond to common inquiries or complaints from customers/clients, regulatory agencies, or members of the business community.Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to interpret spreadsheets and bar graphs. * Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Ability to deal with problems involving several concrete variables in standardized situations. EDUCATION: High school degree or GED is required. Bachelor's degree is preferred. EXPERIENCE: 2 to 5 years of administrative assistant experience preferred; or equivalent combination of education and experience. Your talent, skills and experience will be rewarded with a competitive compensation package. Universal is not accepting unsolicited assistance from search firms for this employment opportunity. All resumes submitted by search firms to any employee at Universal Parks & Resorts via-email, the Internet or in any form and/or method without a valid written Statement of Work in place for this position from Universal Parks & Resorts HR/Recruitment will be deemed the sole property of Universal Parks & Resorts. No fee will be paid in the event the candidate is hired by Universal Parks & Resorts as a result of the referral or through other means. Universal elements and all related indicia TM & © 2020 Universal Studios. © 2020 Universal Orlando. All rights reserved. EOE Universal Orlando Orlando FL

Administrative Assistant-Orlado

Turner Construction Company