REPORTS TO: Development Director
FUNCTION: This position is a highly responsible administrative and resource development support position. It requires a high degree of initiative, follow through, and organizational skills; professionalism and sensitivity in communications with key external constituencies (e.g. Members of Advisory Boards, major donors, etc.); an ability to act independently in managing and following through with projects as assigned; and an ability to understand and consider the implication of various communications across the Division and Corps. Excellent writing and communication skills are essential to be able to compose sensitive and timely correspondence, reports and other documents. The Administrative Assistant reports to the the Divisional Director of Development and supports the efforts of the Development Department. A pleasant telephone demeanor and a good working knowledge of office software and CRM systems (Salesforce a plus) are essentials. This position will also be responsible for the logistics and coordination of the Greater Cincinnati Advisory Board meetings, logistics, meeting minutes and also advisory board committees as assigned.
Supports the Divisional Development Office and help manage the day-to-day Development Department Operations
Helps to maintain an overall department calendar
Organizes and manages office systems (filing, mail, information management)
Serves as a point person for the Development Office and provides assistance to DHQ employees, Corps Officers, the field and general public
Plans work cycle around the Advisory Board and Executive Committee meeting schedules
Manages Advisory Board and other board committee meeting logisticssends meeting reminders, drafts agendas, collects RSVP's for catering, orders catering, coordinates needs for IT and other assistance for meetings, takes meeting minutes and provides stats of attendees and other needed logistics (like securing bio information for new members and updating advisory board records), records and circulates meeting minutes in a timely manner, processing through the appropriate approvals prior to distributing.
Maintains and creates systems for tracking and managing data related to fundraising activities which may include those initiated by THQ, Corps and Service Units, Christmas Activities, etc.
Coordinates the implementation of special projects, communications, and fund raising initiatives and other efforts undertaken by the CRD department and Development Director
Supports the multi-disciplinary fund raising and public relations program as a whole in providing necessary secretarial, administrative, and communications support, as directed by the Divisional Director of Development. Screens and prioritizes mail and takes action or makes referrals as appropriate
Organizes and manages office systems (filing, mail distribution, information management)
Prepares reports and correspondence
Tracks progress on and manage multiple projects, ensuring timely successful completion; and conducts other duties/projects as assigned. Must be highly organized with demonstrated skills in communication (written, verbal), project management, and information systems management. Pre-employment skills assessment is required. Excellent proofreader. Experience in a fundraising environment is a plus.
QualificationsHigh School DiplomaThree to five years administrative/office management experience
Excellent organizational skills and ability to work independently
Strong interpersonal skills
Written and verbal communication skills
Able to perform with a high degree of efficiency and ingenuity
Proficiency in MS Word, Access, Powerpoint, Publisher and Lotus Notes, CRM system
Must be highly confidential
All qualified applicants will receive consideration for employment without regard to race, color, sex, national origin, disability or protected veteran status.
Salvation Army USA