Administrative Assistant-Nsg

Excelsior College Albany , NY 12201

Posted 7 months ago

Closing Date: April 19, 2019

The Administrative Assistant will perform diversified secretarial and administrative functions to support the academic operations within the School of Nursing. This position requires effective written and oral communication skills, attention to detail, and the ability to manage and prioritize multiple tasks. The Administrative Assistant will provide quality customer service to students, faculty, staff, and other stakeholders.

The Administrative Assistant will demonstrate proficient knowledge of computer applications, word processing, and utilize initiative and sound decision making while performing the essential duties and responsibilities.

Duties and Responsibilities:

  • Answer telephone and provide information to callers or route calls to appropriate contact

  • Assist and support with unit communications relating to college issues, staff and external businesses

  • Record and transcribe minutes of staff meetings and numerous college-wide committees

  • Support and coordinate meetings and webinars

  • Process confidential and routine correspondence and reports as assigned

  • Support and assist with coordination of logistical activities associated with Unit planning, training, and information sessions

  • Schedule administrative meetings, forums, and appointments

  • Compose, modify and proof correspondence: manuals, letters, memos, faxes, and forms

  • Read and route incoming mail and outgoing mail

  • Transcribe notes on computer, or from voice recordings as needed

  • Create, modify, maintain databases and administrative directories

  • Develop and maintain updated filing systems

  • Secure confidential correspondence and records

  • Organize and track office expenditures and staff travel

  • Locate and attach appropriate file to correspondence to be answered by supervisor

  • Photocopy correspondence or other printed matter

  • Record staff meeting minutes

  • Other duties as assigned.

Qualifications:

  • High school diploma or general education degree (GED); a minimum of 4 years of related experience and/or training; or equivalent combination of education and experience

  • Ability to administratively support multiple managers within unit

  • Utilize strong, verbal, and written communication skills to provide quality service to a diverse population of students and staff

  • High degree of accuracy and attention to detail is critical

  • Ability to work independently, and as part of a team

  • Ability to communicate and accomplish staff results

  • Strong attention to detail while maintaining consistent work flow and meeting deadlines

  • Must demonstrate excellent organizational skills

  • The ability to prioritize multiple tasks

  • Willingness to work in fast paced, high volume environment

  • Proficiency in MS Office (Word, PowerPoint, and Excel)

  • Work flexible hours as needed

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Administrative Assistant-Nsg

Excelsior College