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Administrative Assistant/Front Desk/Executive Assistant/Ea/Cs/Recepti

Expired Job

Flexton Inc Palo Alto , CA 94301

Posted 5 months ago

I have multiple roles open for Administrative/Admin/Front Desk/Customer Service/Receptionist/Executive Assistant EA/Events Coordinator

Job Description:

Duties include:
Respond to inquiries, and determine and take appropriate action as required. Serve as a resource regarding a defined set of policies and procedures.
Perform duties associated with scheduling, organizing, and operating conferences, seminars, and events, including recommending vendors for services, overseeing the production and distribution of materials, coordinating logistics, and serving as liaison with internal and external vendors.
Draft and/or generate routine communications; coordinate production (formatting, copying, etc.) and dissemination of documents, such as presentations, course handouts, grant proposals, conference and seminar materials, complex reports, brochures, and displays.
Plan and schedule calendar(s) based on consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
Process and monitor routine financial transactions, which may include researching and resolving discrepancies.
Maintains office and lab supplies and equipment; obtain vendor quotations, as needed. Coordinate office moves.
Serves as the point of contact for general maintenance, health and safety, and other facility concerns within the unit(s); report any incidents or potential safety problems to appropriate representatives. Track completion of required training.
Maintain approved content on websites.
Guide and train student and/or contingent workers including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, and reviewing work for quality and timeliness.

    • Other duties may also be assigned

Skills:
admin, administrative, customer service, front, desk, receptionist
Contract


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Administrative Assistant/Front Desk/Executive Assistant/Ea/Cs/Recepti

Expired Job

Flexton Inc