Mclane Company, Inc. Findlay , OH 45839
THIS IS A 1st SHIFT POSITION THE WORKING HOURS ARE M-F 7am-3:30pm
JOB SUMMARY / GENERAL DESCRIPTION:
This position is responsible for providing administrative assistance to a senior manager or senior level individual contributor, or director; may provide primary support to more than one person. Handles confidential company, department, and teammate information.
ESSENTIAL JOB FUNCTIONS / PRINCIPAL ACCOUNTABILITIES:
Other duties may be assigned. A teammate in this position must have the ability to:
Coordinate a variety of administrative and other organization efforts, including complex coordination and scheduling of various travel, meetings, sessions, and other events.
Determine methods and approaches for work/project completion.
Work under minimal supervision and execute own work planning.
Initiate appropriate action to resolve routine to moderately complex problems.
Escalate issues to management, when appropriate.
Exercise excellent judgment within areas of responsibility.
Initiate timely response to emails, voice-mails, and written correspondence.
Create Purchase Orders; Track & reconcile team/department spending, manages financial reports and keep manager informed as to status.
Track status of department initiatives and projects; follow-up on outstanding action items and report status to manager.
Analyze basic to intermediate spreadsheet models and synthesize pertinent information.
Compile reference documents, information and databases for department use.
Coordinate and effectively communicate with internal staff /customers and external vendors/customers.
Read, interpret and apply difficult/complex instructions.
Organize business environment for department/manager.
Coordinate and administer special projects for department and/or corporate initiatives.
Maintain accurate files, record, and data bases, and provide information on matters pertaining to records.
Make photocopies and fax documentation as needed. Prepare correspondence and reports of a sensitive nature, including confidential information.
Contact company teammate at all organizational levels to gather information and prepare reports.
Arrange travel plans as required. Coordinate with travel agency to schedule flights, rental cars and hotel accommodations, etc.
MINIMUM QUALIFICATIONS AND REQUIREMENTS:
A teammate in this position must:
Have a High School Diploma or equivalent a must; with some college courses.
Have 3-5 years administrative/clerical support, office management experience.
Have 3-5 years PC experience and the use of business applications software, word processing, spreadsheets, email, presentations, and databases. MS Office experience strongly preferred.
Have strong problem solving skills.
Have strong verbal and written communications skills.
Be able to work under minimal supervision and balance administrative support workload among multiple individuals/teams.
Have experienced in the use of database software; PeopleSoft experience a plus.
Have working knowledge, experience, or exposure to Human Resources functions a plus.
Be able to identify and work through problems and conflicting issues in a clear and diplomatic manner.
Be able to work in diverse and fast paced environment.
This position is expected to travel on a need basis only. Approximately 1%.