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Administrative Assistant-Distribution

Expired Job

Mclane Company, Inc. Findlay , OH 45839

Posted 2 months ago

THIS IS A 1st SHIFT POSITION THE WORKING HOURS ARE M-F 7am-3:30pm

JOB SUMMARY / GENERAL DESCRIPTION:

This position is responsible for providing administrative assistance to a senior manager or senior level individual contributor, or director; may provide primary support to more than one person. Handles confidential company, department, and teammate information.

ESSENTIAL JOB FUNCTIONS / PRINCIPAL ACCOUNTABILITIES:

Other duties may be assigned. A teammate in this position must have the ability to:

  • Coordinate a variety of administrative and other organization efforts, including complex coordination and scheduling of various travel, meetings, sessions, and other events.

  • Determine methods and approaches for work/project completion.

  • Work under minimal supervision and execute own work planning.

  • Initiate appropriate action to resolve routine to moderately complex problems.

  • Escalate issues to management, when appropriate.

  • Exercise excellent judgment within areas of responsibility.

  • Initiate timely response to emails, voice-mails, and written correspondence.

  • Create Purchase Orders; Track & reconcile team/department spending, manages financial reports and keep manager informed as to status.

  • Track status of department initiatives and projects; follow-up on outstanding action items and report status to manager.

  • Analyze basic to intermediate spreadsheet models and synthesize pertinent information.

  • Compile reference documents, information and databases for department use.

  • Coordinate and effectively communicate with internal staff /customers and external vendors/customers.

  • Read, interpret and apply difficult/complex instructions.

  • Organize business environment for department/manager.

  • Coordinate and administer special projects for department and/or corporate initiatives.

  • Maintain accurate files, record, and data bases, and provide information on matters pertaining to records.

  • Make photocopies and fax documentation as needed. Prepare correspondence and reports of a sensitive nature, including confidential information.

  • Contact company teammate at all organizational levels to gather information and prepare reports.

  • Arrange travel plans as required. Coordinate with travel agency to schedule flights, rental cars and hotel accommodations, etc.

MINIMUM QUALIFICATIONS AND REQUIREMENTS:

A teammate in this position must:

  • Have a High School Diploma or equivalent a must; with some college courses.

  • Have 3-5 years administrative/clerical support, office management experience.

  • Have 3-5 years PC experience and the use of business applications software, word processing, spreadsheets, email, presentations, and databases. MS Office experience strongly preferred.

  • Have strong problem solving skills.

  • Have strong verbal and written communications skills.

  • Be able to work under minimal supervision and balance administrative support workload among multiple individuals/teams.

  • Have experienced in the use of database software; PeopleSoft experience a plus.

  • Have working knowledge, experience, or exposure to Human Resources functions a plus.

  • Be able to identify and work through problems and conflicting issues in a clear and diplomatic manner.

  • Be able to work in diverse and fast paced environment.

WORKING CONDITIONS:

  • Office environment.

  • This position is expected to travel on a need basis only. Approximately 1%.

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Administrative Assistant-Distribution

Expired Job

Mclane Company, Inc.