Administrative Assistant/Clerical - HR Assistant, 8.0 Hrs/Day (1.0 Fte), Full Time, Perm

Job Title: Administrative Assistant/Clerical - HR Assistant, 8.0 hrs/day (1.0 FTE), Full Time, Perm
Category: Support

Human Resources Assistant, 8.0 hrs/day (1.0 FTE), Full Time, Permanent

• This position will be assististing with processing Leave of Absences and other HR related duties.

The North Clackamas School District strives to create an inclusive environment that welcomes and values the diversity of our staff and students. We foster equity and inclusion to create a workplace environment where everyone is treated with respect and dignity.

We are most interested in finding the best candidate for the job, and that candidate may come from a less traditional background. We would encourage you to apply, even if you don't believe you meet every one of our qualifications described. If you are unsure whether you meet the qualifications of this position, or how this would be determined, please feel free to contact Human Resources to discuss your application. Preference will be given to those applicants with work or lived experience with culturally, linguistically, and racially diverse communities.

POSITION SUMMARY:

The HR Assistant is responsible for performing a broad range of human resources functions under the guidance of a human resources administrator. Human Resources functions may include, but are not limited to position control, recruitment, application processing, on-boarding, employee records management, entry and maintenance of data to the HR and payroll systems, employment reporting, employee and supervisory assistance, and work calendars.

COMPENSATION:
Initial wage placement according to NCSD/OSEA Collective Bargaining Agreement.

CLASSIFIED WAGE SCHEDULE 2024-2025

JOB GROUP
Step 2
Step 3
Step 4
Step 5
Step 6
Step 7
Step 8
Step 9

F
25.16
26.41
27.76
29.13
30.61
32.13
33.74
35.44

Retirement Plan Contributions
North Clackamas School District participates in the Oregon Public Employee Retirement System (PERS and OPSRP) on behalf of its employees. The district contributes the employer portion; there is also a mandatory employee portion. Upon eligibility, which is defined as working at least six full calendar months in a qualifying position, the employee is required to contribute 6% as their employee portion, via payroll deduction. Part-time employees working at least six months and 600 hours in a calendar year will qualify.

SCHEDULE: TBD; Subject to change depending on department need

WORK CALENDAR: 260 Day

MINIMUM QUALIFICATIONS:

Incumbents must have successful experience in working with culturally diverse families and communities, or have otherwise demonstrated a commitment to strengthening engagement of a diverse community and skill in communicating with a diverse population. Bachelor's degree or equivalent; or, Associate's Degree or equivalent and two years of progressively responsible human resource administrative experience.
One year experience processing OFLA/FMLA paperwork, to include determining eligibility and ensuring federal and state compliance. Experience with processing confidential paperwork may substitute for this requirement.
Strong understanding of "customer-centered" support and the ability to establish effective working relationships at all levels of the organization.
Ability to maintain a high level of discretion and confidentiality regarding district and employee information.
Strong oral and written communication skills.
Skill at conflict resolution and ability to effectively communicate and interact with customers who may be emotionally upset, demanding, or angry.
Ability to work both independently and cooperatively, exercise judgment and creativity, strong interpersonal skills, and skill to organize work, set priorities, and meet deadlines.
Knowledge and skill in the effective use and application of office technology, internet technology, and database systems and to maintain a high level of data accuracy and reliability.

DESIRED QUALIFICATIONS:
Experience in a public school or public employment setting.
Bilingual and bicultural skills in such common languages to the District (to be determined by the specific position).

MAJOR DUTIES AND RESPONSIBILITIES (depending on specific assignment):
Performs some or all of the following duties with a relative degree of independence seeking the guidance and direction of the HR administrator for more difficult or complicated situations.

1.Human Resources: May perform a variety of human resources functions to support the department in the following areas:
a. Position Control: Responsible for entering and assuring accuracy of data entered into the HRIS system. Assists users in access to and application of system information.

b. Recruitment: May participate in recruitment activities for vacant positions or anticipated vacancies. May develop recruitment materials and process recruitment inquiries.

c. On-Boarding:

May prepares materials. Processes ID badges for all new hires. May establish initial personnel file and assure accuracy and completeness of documents. Enters employee information into the human resource management information systems.

d. Customer Service:

Receives phone, electronic, and personal inquiries from employees, applicants, supervisors, and other visitors to the HR office. Gains an understanding of the inquirer's needs, identifies resolution of the need and provides direct assistance if possible, and refers to other staff who can respond to the need when not personally able to address the issue. May prepare customer communications to provide employment information. Such communications may be hard copy, electronic, or web-based.

e. Records Management:

May maintain employee records to include new hire documents, and other required records and/or forms. Tracks various personnel records requirements.

f. Reporting: May maintain data and prepare reports and budget input as required by the district and the state and federal government. Reports may be complex and require extreme accuracy to prevent a negative impact on programs and budgets.

g. Work Calendars: May create and manage classified employee work calendars to ensure compliance with CBA and ensures accurate coordination with the payroll system to ensure proper payment to staff, and specifically in the coordination of leaves management.

h. Leaves Administration:

May assist with the processes of Family Medical Leave (OFLA/FMLA) requests, to include determining eligibility, and ensuring program compliance with federal and state laws, union contracts, HIPAA and District policy. Documents and communicates the status of employee requests. Responsible for follow-up on all documentation for compliance purposes.

Performs other duties as assigned.

Please refer to the job descriptions for detailed information.

Applicant agrees to assume cost and arrange for FINGERPRINT-BASED CRIMINAL RECORDS CHECK upon offer of employment.

Equal Opportunity Employer/Drug Free Workplace.
North Clackamas School District policy provides veterans and disabled veterans with preferences as required by law.

The North Clackamas School District does not discriminate on any basis protected by law, including but not limited to, an individual's perceived or actual race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, marital status, age, mental or physical disability or perceived disability, pregnancy, familial status, economic status, veterans' status. The following position has been designated to handle inquiries regarding discrimination: Michelle Riddell, Title IX Coordinator, 12400 SE Freeman Way, Milwaukie, OR 97222, 503.353.6000.

For employment related information, please go to our Human Resources employment page at https://www.nclack.k12.or.us/hr/page/careers-ncsd