Administrative Assistant/225 Days

JOB DESCRIPTION Chester County Schools ADMINISTRATIVE ASSISTANT Purpose Statement: The job of Administrative Assistant was established for the purpose/s of providing a wide variety of complex and confidential administrative and secretarial support to assigned administrator; communicating information on behalf of administrator to school and district staff, other districts, public agencies, etc.; ensuring compliance of department/program activities with financial, legal and administrative requirements; and acting as liaison between the Administrator and other parties, providing information, addressing issues and/or providing general support.

Essential Functions: Attends professional meetings for the purpose of remaining knowledgeable with current regulations and practices. Compiles data from a variety of sources (e.g. agenda items, payroll, budget, etc.) for the purpose of complying with financial, legal and/or administrative requirements.

Composes documents (e.g. standardized correspondence, bulletins, etc.) for the purpose of documenting events, providing and/or requesting information. Coordinates a variety of programs and/or activities (e.g. task assignments, meetings, site in-service day activities, workshops, travel and accommodations, etc.) for the purpose of ensuring availability of facilities and/or equipment and delivering services in conformance to established guidelines. Evaluates situations (e.g. involving staff, students, parents, the public, etc.) for the purpose of taking appropriate action and/or directing to appropriate personnel for resolution.

Maintains documents, files and records for the purpose of providing up-to-date reference and audit trail for compliance. Maintains inventories of supplies and materials for the purpose of ensuring items' availability. Monitors assigned district activities and/or program components for the purpose of coordinating activities and ensuring compliance with established financial, legal and/or administrative requirements.

Orients new site personnel regarding appropriate school and district practices for the purpose of effectively assimilating new personnel into site operations. Oversees workload of department for the purpose of maximizing the efficiency of the work force and meeting operational requirements. Prepares written materials (e.g. reports, memos, letters, etc.) for the purpose of documenting activities, providing written reference and/or conveying information.

Presents information on administrative procedures, services, regulations, etc. for the purpose of training and orienting other personnel and/or disseminating information to appropriate parties. Processes documents and materials for the purpose of disseminating information to appropriate parties. Researches a variety of information (e.g. current practices, policies, education codes, etc.) for the purpose of providing information and/or recommendations and/or addressing a variety of administrative requirements.

Responds to inquiries from a variety of internal and external parties (e.g. staff, parents, students, public agencies, etc.) for the purpose of providing information, facilitating communication among parties and/or providing direction. Schedules a variety of activities (e.g. meetings, travel arrangements, staff coverage, facilities usage, etc.) for the purpose of assisting in meeting staff needs and efficient utilization of personnel, equipment and facilities. Supports assigned administrative personnel for the purpose of providing assistance with their administrative functions. Other Functions Assists other personnel for the purpose of supporting them in the completion of their work activities Certificates & Licenses None Specified Continuing Educ./Training Clearances Annual Bloodborne Pathogen Training Criminal Justice Fingerprint/Background TB