Administrative Assistant

Job Details

Level: Entry

Job Location: Corporate HeadQuarters - Englewood, CO

Position Type: Full Time

Education Level: 2 Year Degree

Salary Range: $23.00 Hourly

Description

The Administrative Assistant is responsible for performing a diverse range of administrative and executive support tasks exclusively for the Vice President of Reimbursement. This role requires a high level of autonomy, professionalism, and confidentiality while upholding the Zynex brand's commitment to excellence and alignment with the company's mission, vision, and strategy.

In this role, you represent the Zynex brand. This means you are responsible for providing a world-class experience to all "customers" in every interaction, every time. Every decision made must align to our mission, vision, and strategy. Every communication sent (through email, mail, or by phone) is to be professional, simple, and aligned. Every problem or bottleneck is to be resolved with an efficient solution that is consistent with our strategy.

Zynex Medical was awarded "2024 Denver Top Workplaces" from the Denver Post

Key Competencies:

• Adaptability: Proficient at handling change and ambiguity, adjusting priorities as needed to ensure objectives are met.

• Self-Initiative: Demonstrates the ability to independently set priorities aligned with the organization's goals.

• Resourcefulness: Finds creative solutions to overcome obstacles and resource limitations, addressing challenges professionally and in line with the company's strategy.

• Internal Drive & Urgency: Displays a strong desire to achieve goals and proactively takes initiative.

• Customer-Focus: Devotes efforts to promptly respond to customer requests, collect accurate information, and build strong customer relationships, whether with patients, coworkers, clinics, or the Zynex sales team.

Essential Job Duties and Responsibilities:

Main Daily Duties: (90% of Role)

• Professional Conduct: Exhibit consistently professional behavior, adhere to company policies and processes, and report instances of non-compliance or deviations to the appropriate chain of command.

• Interpersonal Skills: Maintain a high level of professionalism when interacting with staff at all levels within a fast-paced office environment, even under pressure. Remain flexible, proactive, resourceful, and efficient.

• Calendar Management: Manage the Vice President's calendar efficiently, coordinating meetings with internal and external executives, supervisors, and consultants. Actively engage in professional interactions to schedule and organize these meetings.

• Presentation Support: Assist in preparing presentation materials using tools such as PowerPoint, MS Office software, and other required software.

• Project Assistance: Provide support on various projects, including weekly KPI updates, performance review facilitation, filing, sorting mail, and managing spreadsheets.

• Brand Ambassador: Maintain the office's appearance, ensuring it is neat and tidy and representing the Zynex brand positively.

Minimum Qualifications:

• 1+ years' experience supporting one or more executives in an assistant role.

• Strong knowledge of MS Power Point, Excel, Outlook and Word.

• Quickly learn and work effectively with Executives communication style and business needs (regarding scheduling, meetings, etc.).

• Excellent calendar management skills, including the coordination of complex executive meetings.

• Proven critical thinking, decision making, and time management skills.

• Proficient use of office computers and Microsoft office software.

• Excellent organizational and analytical skills.

• Experience successfully creating and/or modifying processes preferred.

• Prior experience from a publicly traded company preferred.

• Thrive in a dynamic corporate environment with constant changes due to restructuring and rapid growth.

• Deliver critical information effectively through superior written and verbal communication.

• Demonstrate strong attention to detail and effective decision-making skills.

• Prioritize and manage multiple projects concurrently while providing frequent status updates and timely issue resolution.

• Take the initiative to address administrative requests and inquiries promptly.

• Perform other duties as assigned.

Education:

• Associate or other college degree. Bachelor's degree or higher preferred (or equivalent work experience)

Physical & Environmental Requirements:

Computer Intensive Tasks (95% of shift):

• Ergonomics: Maintain proper posture using an ergonomic chair.

• Communication: Effectively communicate via spoken, written, virtual, and electronic means.

• Strenuous Eye Activities: Ability to focus and concentrate on detailed tasks for extended periods to reduce eye strain.

• Repetitive Strain: Perform frequent keyboard and mouse activities with dexterity and careful hand movements to minimize the risk of strain.

• Sitting for Extended Periods: Sit for prolonged periods while working on a computer.

• Technology Proficiency: Utilize office equipment, including computers, copiers, fax machines, and telephones, as well as demonstrate proficiency in Microsoft Office Software.

• Dynamic Office Environment: Operate in a fast-paced, professional office setting.

Physical Tasks (5% of shift):

• Heavy Lifting: Lift objects weighing up to 25 lbs.

Zynex Offers Exceptional Benefits (Full-Time Roles):

• Premium starting pay ($23/hr).

• Health, dental, & vision insurance.

• 401k with company contribution.

• 8 paid holidays + up to 2 additional floating holidays.

• 15 days Paid Time Off (PTO) for sick or vacation time; increases to 4 weeks after 2 years with the company.

• Free and/or subsidized breakfast and lunch.

• Health & wellness bonus up to $50/month.

• Frequent opportunities for role transitions and advancements.

• Up to $75/month reimbursement for community volunteer hours.

• Employee product discounts.

Zynex Medical accepts applications for this position on an ongoing basis.

To view and apply for all available positions at Zynex, kindly visit our careers page at www.zynex.com/careers.

Zynex Medical provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Zynex Medical remains vigilant against fraudulent schemes, including the use of deceptive tactics like text messages and forged letters, which falsely promise job interviews and/or offers of employment under our company's banner. To clarify further:

• We are actively hiring for various positions and will never ask for payment for job placements.

• Job openings are solely advertised on trusted platforms like Indeed.com, LinkedIn.com, and Zynex.com.

• Be cautious of job interview invites from locations other than our corporate office at 9655 Maroon Circle, Englewood, CO 80112.

• Requests for information, interview scheduling, and job offer letters are validated exclusively if they originate from a sender's domain identified as zynex.com.

• Report any recruitment approaches not linked to our official advertisements to law enforcement promptly.

Qualifications