Administrative Assistant - Workforce Development

Position Title Administrative Assistant - Workforce Development Job Description

Reporting to the Director of Workforce Development, the Administrative Assistant will be located at the Ashland University main campus or Columbus, OH Center. This position will be the communication point with the university's Business Office and the Registrar's Office; will provide day-to-day management for Correctional Education 5G training (collecting attendance and financial reports for Workforce Investment Act (WIA); sending certificates to completers; working with trainers for logistical issues; event planning for certificate presentation; tracking progress of completers; assessment data collection for Individual Microcredential Assistance Program (IMAP) grant attendees, etc.; will complete assessment reporting for Workforce Development (WFD); will help to develop/manage a system for adding courses/trainings (via Blackboard or another LMS).

• Completes administrative office and clerical work including serving as a resource person to inform interested individuals about WFD.

• Ongoing administrative support to aid in the implementation of WFD strategic plan initiatives.

• Submit IMAP reimbursements.

• Update WFD website as needed.

• Issue supplemental contracts to WFD adjuncts.

• Maintains files on credential offerings.

• Creates and updates the class schedule on the web page.

• Updates and maintains the web page information.

• Responds daily to email communications.

• Prepares reports under the direction of the Director.

• Maintains current and accurate records on the computer.

• Performs other duties requested by the Director.

Required Qualifications

• High School diploma required

• Skilled in:

• Communication

• Customer service

• Data entry

• Digital and Physical File management

• Time management.

Preferred Qualifications

• Experience as an Administrative Assistant in a university or school setting desired

• Recognized Industry Credential

• Multiple Industry Credentials Recognized, including, but not limited to:

• Administrative Assistant Certification

• Certified Administrative Professional

• Microsoft Office Specialist Certification

• Professional Administrative Certification of Excellence

• Associates Degree or Bachelor's Degree in an associated field of education

• Experience with Elevate or willingness to be trained

Physical Demands

• Willingness to work at both the Ashland University Columbus, OH Center and Main Campus in Ashland, OH

• Potential and very occasional evening work for conferences, etc.

• An eight (8) hour workday with some flexible scheduling

• Subject to frequent interruptions

• Extensive use of computer and keyboard

• Physical conditioning necessary for sitting for prolonged periods of time

• Visual acuity to review written documents

• Ability to hear and understand speech in face-to-face contact and on the phone

• Manual dexterity to operate telephone and keyboard

• Ability to lift file storage boxes

Anticipated Start Date of New Hire 06/01/2024 Anticipated Number of Hours Working per Week 40 Shift Required? First

Job Duties

Job Duty Name Description of Job Duty

Essential Duty? No Percentage Of Time

Posting Detail Information

Posting Number S791P Number of Vacancies 1 Desired Start Date 06/01/2024 Job Open Date 05/15/2024 Job Close Date Open Until Filled Yes Special Instructions to Applicants Quick Link for Internal Postings https://jobs.ashland.edu/postings/6006