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Administrative Assistant With Mon-Fri Hours

Expired Job

Spectrum Healthcare Resources Fairfax , VA 22030

Posted 3 months ago

Distinctive/Spectrum Joint Venture has an opportunity for a full time civilian Administrative Assistant with 7:30 a.m.

  • 4 p.m. Monday

  • Friday availability at Fairfax Health Center in Fairfax, Virginia.

The job qualifications for this Administrative Assistant position are as follows:

1.A high school diploma or GED equivalent.
2.Two years experience as an administrative technician, in medical environment, using full range of equipment used in medical office environment.
3.Have and maintain current certification in Basic Cardiac Life Support (BLS).
4.Familiar with Microsoft Office applications Excel, PowerPoint, Word, and Mail.
5.Shall be able to read, write, and speak English well enough to effectively communicate with patients and other staff members.
6.Have knowledge of computer operations and proficiency in the use of basic word processing, data entry, and automated records.

This position provides a variety of receptionist and other clerical duties in support of patient care and treatment.

Essential Functions:

1.Work primarily as an appointment and reception clerk.

2.Perform receptionist duties and other various clerical tasks to assist staff members as necessary.

3.Verify patient information and make corrections if needed with each request for an outpatient visit.

4.Use computer terminal to input patient information and book the appointment by inputting appropriate codes for various types of appointments, patients military status, health care provides, etc. Maintain data manually and input later when system is down.

5.Ensure all tests/treatment and procedures requested by the provider have been scheduled; reschedule appointments when necessary.

6.Add patient names to waiting list, if necessary. Call patient on waiting list when appointments become available.

7.Greet all visitors and determine the nature of the visit. Check ID cards check in patients electronically using computer terminal; or manually if the system is down. If required, annotate patients appointment time and the time they reported in. Place patients medical record in appropriate location. Fill out third party collection sheet for patients who have other health insurance.
8.Insert date and time stamps and clinic and patient identifying information on all supporting documents in medical records.

9.Screen walk-in patients to determine purpose of visit and eligibility for treatment. Explain clinic appointment procedures and coordinate walk-in appointments. Observe patient for obvious signs of discomfort, illness or distress and notify professional staff of perceived emergencies.



  1. Answer telephone; obtain identifying information and determine the urgency of the call. Refer caller to appropriate staff member.

    Take messages. Apply clinic guidelines concerning release of patient information. Transfer misdirected calls to the appropriate number.

  2. Explain delays in schedules as appropriate. Attempt to resolve clinic complaints of an administrative nature and refer other complaints to appropriate authority. Provide requested information and assistance to patients whenever possible; refer them to other appropriate sources for information if necessary.

  3. Perform various other clerical tasks to assist staff members. For example, assure technicians have their appointment rosters and administrative medical records and use computer terminal to obtain requested patient information. Call patient from waiting area and escort them to exam room as required.

  4. Maintain/stock forms needed at front desk.

  5. Type routine correspondence, progress reports, medical statements, and memoranda as required with proper format, spelling and punctuation.

  6. Assist with other duties as needed and assigned


Company Overview:

Distinctive Home Care is a licensed, bonded and insured home health care agency based in Largo, Maryland, specializing in live-in and live-out services for adults and children from as little as 4 hours per day up to 24 hours per day, short term and long term. Distinctive Home Care provides services throughout the Washington

  • Baltimore Metropolitan area as well as Southern Maryland. Teaming with Spectrum Healthcare Resources (SHR) that was established in 1988 to deliver systems and processes designed to meet the unique needs of Military and VA Health Systems.

    SHR is a leading organization that provides physician and clinical staffing and management services to United States Military Treatment Facilities, VA clinics and other Federal Agencies through various contracting vehicles. Distinctive Home Health Care and Spectrum is proud to welcome a joint to provide excellent healthcare. EOE/AA/D
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Administrative Assistant With Mon-Fri Hours

Expired Job

Spectrum Healthcare Resources