Administrative Assistant

Wipfli LLP Great Falls , MT 59405

Posted 2 months ago

Overview

Create lasting, positive impact.

By considering Wipfli LLP, you've decided to go beyond the ordinary public accounting and consulting firm. At Wipfli, we create positive impact and lifetime relationships by leading and working with an outward mindset. As a member of our team, you will be inspired to think freely and follow your passion, grow as a professional by developing your skills and commit to serving our clients and communities with honesty and integrity.

Wipfli has a broad national footprint with offices coast to coast and we're still growing! As an associate, you'll have access to skill development and career opportunities, whether you want to move up or transition into another area of specialty. You'll also have the flexibility and technology to work wherever you are, whether it's at home or in our clients' offices, or switching Wipfli offices if you're looking to move across the country.

Join a company focused on giving back to the greater good at Wipfli, we're committed to supporting the communities we do business in. To learn more about our volunteer efforts, who we are and what we do, visit wipfli.com.

Responsibilities

  • Create, proof, edit, and correct documents, memos, reports and letters for Partners, clients and associates, ensuring timeliness and accuracy.

  • Provide administrative support to ensure deadlines are met, while maintaining a positive, collaborative work environment.

  • Produce high quality work in compliance with word processing guidelines and firm standards, including proofreading and report compilations. Follow-up proactively as necessary.

  • Process Tax documents.

  • Coordinate seminars and group presentations, to include handling reservations, travel arrangements, food services, etc for multiple offices.

  • Coordinate and support office/multi-office events, volunteering, health risk screenings, etc. for three office locations.

  • Follow up directly with clients in regard to products and services and communicate proactively.

  • Answer phones and greet clients.

  • Assist other administrative staff with overflow work.

  • Develop and demonstrate a general knowledge of the firm's products and services.

  • Prioritize deadlines as necessary.

  • Filing and other electronic dissemination and organization of information.

  • Ordering of office supplies and production materials

  • General upkeep and organizing of daily office needs.

  • Assisting with onboarding and offboarding of new associates and the duties surrounding these tasks.

  • Entering firm expenses

  • Ordering/distributing promotional items

  • Maintain research library

  • Scheduling the use of A/V equipment and ensuring proper set-up and usage

  • Scheduling conference rooms and handling hospitality arrangements

  • Administrative processing of client invoices

  • Management of multi-function devices and printers in office.

  • Assisting in training associates on administrative functions and software

Qualifications

In the State of Montana, we are committed to Equal Pay for Women in accordance with Executive Order 12-2016. The pay range for this role is $14.50 - $22.50

Wipfli is an equal opportunity/affirmative action employer. All candidates will receive consideration for employment without regards to race, creed, color, religion, national origin, sex, age, marital status, sexual orientation, gender identify, citizenship status, veteran status, disability, or any other characteristics protected by federal, state, or local laws.


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Administrative Assistant

Wipfli LLP