Administrative Assistant

Winchester Hospital Peabody , MA 01964

Posted 6 months ago

Welcome To

Lahey Hospital & Medical Center is part of a vibrant and growing health care system, recognized as a trailblazer in medicine and a standard bearer in patient experience. It includes an award-winning academic medical center, a superb constellation of community hospitals, home care services, rehabilitation facilities and more.

We are committed to attracting, developing and retaining top talent in a market long recognized and revered as a global leader in health. With a team approach to care, we encourage learning and growth at all levels, and we offer competitive salaries and benefits. We adhere to the principles of a just and fair work environment for all colleagues, where respect is foundational and performance is rewarded.

About the Job

Position Summary:
Under the direction of the Director will administer the day-to-day operations of the department by handling tasks such as formal correspondence, mail ordering, receiving and storing supplies, on-site and off-site files, etc.

Essential Duties & Responsibilities

  • Will be responsible for managing the daily schedule of the Sr. Director of Site Operations & the Director of Nurses. Will coordinate and schedule meetings. Provides necessary assistance in preparing for meetings to include agendas & all necessary documents for distribution.

  • Assists Compliance and Nursing Department including Laboratory Manager, Clinical Educator and Clinical Compliance Coordinator as needed with secretarial support and involvement with special projects as needed.

  • Assists with the Beverly, Danvers, Ipswich & Lynnfield monthly physician call schedule preparation.

  • Prepares agenda for Monthly Primary Care Managers meeting.

  • Coordinates the use of the Administrative Conference room. Sets up video conference equipment as needed for meetings.

  • Knowledge of Physician Scheduling System.

  • Assists Compliance Department including Laboratory Manager and Clinical Compliance Coordinator as needed with secretarial support and involvement with special projects as needed.

  • Assist with major projects which might involve telephone work, data entry, or organizational skills; fill-in for absent colleagues.

  • Incorporates Lahey Clinic Guiding Principles [U3] , Mission Statement and Goals [U4] into daily activities.

  • Complies with all Lahey Clinic Policies.

  • Complies with behavioral expectations of the department and Lahey Clinic.

  • Maintains courteous and effective interactions with colleagues and patients.

  • Demonstrates an understanding of the job description, performance expectations, and competency assessment.

  • Demonstrates a commitment toward meeting and exceeding the needs of our customers and consistently adheres to Customer Service standards.

  • Participates in departmental and/or interdepartmental quality improvement activities.

  • Participates in and successfully completes Mandatory Education.

  • Performs all other duties as needed or directed to meet the needs of the department.

Minimum Qualifications:

Education:Associates Degree or completion of a secretarial training program

Licensure, Certification, Registration:

Skills, Knowledge & Abilities: Strong working knowledge of Microsoft Word and Excel. Must have exceptional written and verbal communication skills. Must be flexible to shift with the demands of the job.

Experience: Three year's medical secretarial experience required.

The Position Summary is a brief description of the nature and level of work performed, usually no more than three to six sentences in length, including the reporting relationship of the position. The position summary is a required element, and is used for job posting and recruitment activities.

Describing the Essential Duties & Responsibilities establishes a core outline of the job. This section describes the essential performance areas for which the colleague will be held accountable. When completing this section, consider the major duties, responsibilities, and accountabilities of the position. Include 1) what is performed; 2) how it is performed; 3) procedures followed or the equipment used; and 4) the reason for the activity. List duties and responsibilities of the job in the order of their importance, and the amount of time that a colleague routinely spends performing them. If needed, insert more rows to capture additional Essential Duties & Responsibilities.

Respect

  • Caring

  • Teamwork

  • Excellence

  • Commitment to Personal Best

Mission Statement: Lahey Clinic, as one of the world's premier health care organizations, will:

Provide superior health care leading to the best possible outcome for every patient;

Exceed each day our patients' high expectations for service;

Advance medicine through research and the education of tomorrow's health care leaders.

Goals: To care for our patients: With compassion and openness; With unsurpassed expertise; With a drive for continuous learning and improvement; With respect, caring, teamwork, excellence and commitment to personal best.

The Minimum Qualifications identify a baseline that is used for grading, compensation, recruitment and selection. Minimum Qualifications must be defensible, realistic, and directly related to the job tasks.

The amount of formal education required to perform the position's basic duties, responsibilities, and principal functions. It is typical practice to end this statement with the words "or equivalent education and experience."

If there are specific licensure, certification, or registration requirements for the positions, identify them here.

If previous work experience is required, the type of experience and number of years required to enter the position must be identified.

Shift
40 -DAYS

About Us

The Lahey Model of Careright care, right time, right placeis exactly what patients, providers and payers need and deserve. Identifying and delivering on this convergence of interests has positioned Lahey Health for further growth. Our model ensures care is highly coordinated and locally delivered, with lower costs and exceptional quality.

Lahey Health is a robust, regional system including a teaching hospital, community hospitals, primary care providers, specialists, behavioral and home health services, skilled nursing and rehabilitation facilities, and senior care resources throughout northeastern Massachusetts and southern New Hampshire. The system has a global presence with programs in Canada, Jordan and Bermuda.

Equal Opportunity Employer/Minorities/Females/Disabled/Veterans.


icon no score

See how you match
to the job

Find your dream job anywhere
with the LiveCareer app.
Mobile App Icon
Download the
LiveCareer app and find
your dream job anywhere
App Store Icon Google Play Icon
lc_ad

Boost your job search productivity with our
free Chrome Extension!

lc_apply_tool GET EXTENSION

Similar Jobs

Want to see jobs matched to your resume? Upload One Now! Remove
Nurse Assistant Training Instructor

American Red Cross

Posted 2 days ago

VIEW JOBS 10/14/2019 12:00:00 AM 2020-01-12T00:00 Job Description: This position is for days from 1-3 days per week, 8:30-4:30 plus 3 clinical days 7-330 each class. Job Responsibilities: 1. Plans, coordinates, manages and directs the classroom, skills lab, and clinical setting training experience for students. 2. Evaluates interpersonal skills, technical skills and knowledge base of students in classroom, skill lab and clinical setting at regular intervals to measure student performance. 3. Maintains confidential, accurate and complete records and reports as required by state and federal regulations and corporate policy. 4. Responsible for efficient and effective use of supplies and equipment. 5. Completes and submits course records and reports in a timely manner in compliance with applicable guidelines. * ------------------- Scope: Considerable knowledge of job. Complete acquaintance with and understanding of general and detailed aspects of the job. Contacts are frequently with individuals representing other departments and/or representing outside organizations. * ------------------- Qualifications: Education: Current license as a nurse in state where teaching will occur. RN/BSN preferred. LPN/LVN may be accepted where allowed by state. Experience: Minimum 2 years experience as a nurse with a minimum of 1 year experience working in a long term care facility. Management Experience: N/A Skills and Abilities: Adult education experience preferred. Must meet state minimum nursing and teaching experience requirements for instructors. CPR/First Aid/AED certification (can be obtained within 90 days of hire).Technical knowledge and expertise in the area of long term care. Excellent verbal and written communications. Ability to work flexible hours including occasional evening is desired. Travel: Must be able to travel occasionally. * ------------------- Physical Requirements: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this Job, the employee is regularly required to sit; use hands to handle or feel; and talk or hear. The employee is frequently required to reach with hands and arms. The employee must be able to use fingers to grasp, move and manipulate small objects. The employee must use the stomach and lower back muscles to support the body for long periods without getting tired. The employee is occasionally required to stand; walk and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 50 pounds and transfer objects up to 100 pounds with assistance. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. The employee must have the ability to speak clearly so listeners can understand and understand the speech of another person. The work environment will consist of moderate noise (i.e. business office with computers, phones and printers, light traffic). The employee must have the ability to work in a small cubicle and have the ability to sit at a computer terminal for an extended period of time. Apply now! Joining our team will provide you with the opportunity to make a difference every day. The American Red Cross is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law. The American Red Cross is a diverse nonprofit organization offering its employee's professional development and growth opportunities, a competitive salary, comprehensive benefits, and a collaborative team spirit environment. American Red Cross Peabody MA

Administrative Assistant

Winchester Hospital