Administrative Assistant

Wesco Beaumont , TX 77726

Posted 2 months ago

Organization Name7575 Lafayette LA - StatewideCompany Overview

WESCO is known for the best service and the best people, always going above and beyond to provide top-notch service to our customers. As a leading global provider of supply chain solutions, WESCO's goal is to ensure that our customers have the products they need, when and where they need them - whether that is on a construction site or in a manufacturing plant. We back up those products with proven expert services that help companies increase efficiency and productivity, reduce costs, create safer workplaces, and achieve sustainability goals. If this is a culture you want to be a part of, we invite you to join WESCO, a place where inclusion and diversity is valued and continuous improvement is a way of life.

Brief Description

The Administrative Assistant provides administrative support in a variety of functions to an individual, team, department or another group in an organization (vs. an entire office). Collects, reviews and analyzes data and prepares reports, charts, budgets, and other presentation materials. Responds to or routes routine inquiries from external or internal sources with own correspondence or other messaging. Schedules and coordinates meetings, travel, and other group activities. May be responsible for creating reports and distributing on a regular schedule. Has word processing, spreadsheet, and graphics software skills. Requires a broad understanding of organization operations, organizational procedures, and personnel. May handle confidential and sensitive material. Makes some independent decisions regarding planning, organizing, and scheduling work.

Detailed Description

  • Provides general administrative support to a department or group of professionals.

  • Compiles and analyzes basic information for inclusion in reports or presentation materials, prepares charts, graphs, or tables as necessary.

  • Receives and responds to routine correspondence following established procedures not requiring management review.

  • Assists in the performance of general administrative procedures, including data entry, equipment identification, equipment service, and preventive maintenance.

  • Contributes to proper resource utilization, cost containment, procedural compliance, and customer service levels.

Job Requirements

EXPERIENCE:

2 years required, 3 years preferred of administrative support preferably in similar industry.

SKILLS/REQUIREMENTS:

Principles and processes for providing customer and personal services, including customer needs assessment, meeting quality standards for services, evaluating customer satisfaction.

Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, transcription, designing forms, and other office procedures and terminology.

Ability to explain and teach appropriate policies, procedures and practices. In the purchasing role, negotiating with suppliers on discounts and payment terms and influencing their involvement in problem resolution.

Strong verbal and written communication skills.

Strong computer skills.

Awareness of products, suppliers and trade discounts related to procurement activities is preferred.

Strong comprehension of WESCO systems, policies and procedures concerning purchasing, inventory, quality and administration is preferred.

Working Environment:

General Office - Work is generally performed within an office environment, with standard office equipment. Lighting and temperature are adequate and there are no hazardous or unpleasant conditions caused by noise, dust, etc.

physical requirements:

  • Work is generally sedentary in nature, but may require standing and walking for up to 10% of the time.

mental requirements:

  • Employee required to organize and coordinate schedules.

  • Employee required to communicate with the public.

Additional Details

At WESCO, we offer a competitive compensation and benefits package including medical, dental, vision, life, AD&D, paid time off (PTO), 401k, tuition reimbursement, STD/LTD, Legal assistance and more.

EQUAL OPPORTUNITY EMPLOYER WESCO International, Inc., including its subsidiaries and affiliates ("WESCO"), is an Equal Opportunity and Affirmative Action Employer. It is the policy of WESCO to not discriminate against any job applicant or employee based on age, race, religion, color, handicap, sex, physical condition, disability, sexual orientation, gender identity, national origin, or protected veteran status or any other protected status. This policy includes but is not limited to the following: recruitment and employment, promotion, demotion, transfer, compensation, selection for training including apprenticeship, layoff, or termination."

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Administrative Assistant

Wesco