Administrative Assistant- Weekends

Brown Harris Stevens Residential Sales, LLC Sag Harbor , NY 11963

Posted 2 months ago

  • Create a collaborative environment as a liaison between Agents and Departments within the organization, including Accounting, Marketing, Human Resources, etc.
  • Provide administrative support to Agents, which includes generating letters, copying, faxing, assisting with mailings, etc.
  • Assist Agents with uploading photos for their listings, running credit reports, and responding to general client inquiries.
  • Run daily listings search for Agents and email to all daily, by 9:45am
  • Order/track business cards and name plates for all Agents.
  • Coordinate and track all advertising loans between Agents and Marketing.
  • Process mail, and create the mailing tracker to be sent to Marketing
  • Proof read all deliverables, communications, etc.
  • Ensure consistency and standards are met on all work products.
  • Maintains the Agent mailbox directory.
  • As needed, format and produce production-ready marketing pitching materials for client and prospect presentations, and assist with presentations maintaining overall presentation quality, accuracy, and integrity.
  • Provide back-up administrative support as needed.
  • Assist with special projects as needed.

Hours will be Sat & Sun, 9.30am-5:00pm

Requirements

  • Professional and courteous demeanor with exceptional communication, customer service and interpersonal skills required.
  • Must possess a high degree of proficiency with MS Office products including Word, Excel, Access, Power Point, PDF Converter, and Outlook.
  • Must be able to maintain the highest level of confidentiality. Ability to handle sensitive material concerning the organization.
  • Strong organizational/time management skills required. Ability to handle multiple tasks simultaneously and meet designated deadlines.
  • Associates or Bachelors degree preferred
  • 2 years or more of real estate or related industry experience highly desirable.
  • 2-3 years of administrative support experience required, preferably in Real Estate or Sales environment.

Benefits

Salary is between $17/hour-$20/hour based on experience

Brown Harris Stevens of the Hamptons, LLC is an equal opportunity employer.

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Administrative Assistant- Weekends

Brown Harris Stevens Residential Sales, LLC