Administrative Assistant - VP

Our values start with our people, join a team that values you!

We are the nation's largest off-price retailer with over 2,000 stores, and a strong track record of success and growth. Our focus has always been bringing our customers a constant stream of high-quality brands and on-trend merchandise at extraordinary savings. All while providing a fun and exciting treasure hunt experience.

As part of our team, you will experience:

• Success. Our winning team pursues excellence while learning and evolving

• Career growth. We develop industry leading talent because Ross grows when our people grow

• Teamwork. We work together to solve the hard problems and find the right solution

• Our commitment to Diversity, Equity & Inclusion, and our community. We celebrate the backgrounds, identities, and ideas of those who work and shop with us because our differences make us stronger. We strive to be a positive force in our community.

Our Corporate headquarters are in Dublin, CA, we have 3 buying offices in key markets in New York City, Los Angeles, and Boston, and 7 distribution centers nationwide. With 2022 revenues of $18.7 billion, we are a Fortune 500 company who is committed to providing an inclusive work environment with continuous learning opportunities and development for our teams.

Come see what's in store: https://jobs.rossstores.com/creative/about

GENERAL PURPOSE:

Provides administrative and technical support to the Vice President of the Distribution Center. Support also potentially provided to all DC Directors and Managers, as well as visiting executives. Requires judgment and confidentiality in dealing with all DC matters reaching the Director and VP levels. Operates as the external voice to external callers (many senior level from within Ross or outside of Ross) and visitors when the DCVP is not available. Provides administrative guidance to other administrative functions within the DC.

ESSENTIAL FUNCTIONS:

• Maintains VP's calendar for appointments/meetings on a day to day basis

• Prepares documentation for meetings(s), presentation(s) as requested by VP

• Coordinates arrangements for all Associate and Management meetings.

• Operates as the gatekeeper for all DCVP phone calls and visitors.

• Assists and performs special projects and other duties as assigned, including administratively supporting other members of the Management team

COMPETENCIES:

• Business Acumen

• Organizational Understanding

• Customer Service

• Communication

• Independence

• Interpersonal Effectiveness

• Planning and Organizing

• Collaboration

QUALIFICATIONS AND SPECIAL SKILLS REQUIRED:

• Excellent verbal and written communication skills. Can rewrite and draft memos for VP/Director submission. Has the phone presence to deal at SVP level.

• Proficient in Excel and Microsoft Word

• Ability to prioritize and organize complex tasks from multiple parties

SUPERVISORY RESPONSIBILITIES:

None. Influence other administrative personnel in the building.