Administrative Assistant

Posting Details

Posting Summary

Working Title Administrative Assistant Role Title Admin and Office Spec II Role Code 19012-FP FLSA Nonexempt Pay Band 02 Position Number 280W0498 Agency Northern VA Community College Division NV280-Office of Student Services Work Location Fairfax County

• 059 Hiring Range $18/hour Emergency/Essential Personnel No EEO Category F-Admin Supp Full Time or Part Time Part Time Does this position have telework options? -Telework options are subject to change based on business needs- Does this position have a bilingual or multilingual skill requirement or preference? Work Schedule

Work schedule between 20-29 hours/week. Hours will be confirmed later, but set between Mon-Thursday 9 am-5pm.

Sensitive Position No Job Description

General Description:

The Administrative Assistant serves as the assistant for the Office of International Education and Sponsored Programs.

Duties and Tasks:

• Answering general questions about admission process for international students by answering phone calls, responding to emails, assisting in person and via Zoom.

• Collecting and reviewing application documents

• Responsible for entering data in database, uploading documents into Image Now and using SIS to verify student information.

• Assisting with F1 orientations and other on campus activities.

Special Assignments

May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.

KSA's/Required Qualifications

Required KSAs:

• Ability to perform multiple tasks quickly and efficiently.

• Able to maintain a positive and calm demeanor and disposition.

• Demonstrated ability and patience to work in a multicultural environment with individuals for whom English is not their primary language.

• Working knowledge of Microsoft Office Suite specifically Word, Excel, and Teams.

Minimum Qualifications:

• Customer service experience.

• Experience inputting data into Excel

• Experience working in an office environment.

Additional Considerations

Additional Considerations:

• Some experience working as an administrative assistant

• Some experience working in a community college

• Some experience with PeopleSoft/SIS

• Foreign language skills a plus

Operation of a State Vehicle No Supervises Employees No Required Travel

N/A

Posting Detail Information

Posting Number WGE_2184P Recruitment Type General Public

• G Number of Vacancies 1 Position End Date (if temporary) Job Open Date 09/25/2024 Job Close Date 10/09/2024 Open Until Filled No Agency Website www.nvcc.edu Contact Name Email Phone Number Special Instructions to Applicants

In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth's Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155

Additional Information Background Check Statement Disclaimer

The selected candidate's offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth's Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/

EEO Statement

The Virginia Community College System, an EEO employer, welcomes applications from people of all backgrounds and recognizes the benefits of a diverse workforce. Therefore, the VCCS is committed to providing a work environment free of discrimination and harassment. Employment decisions are based on business needs, job requirements and individual qualifications. We prohibit discrimination and harassment on the basis of race, color, religion, sex, national origin, age, sexual orientation, mental or physical disabilities, political affiliation, veteran status, gender identity, or other non-merit factors.

ADA Statement

The VCCS is an EOE and Affirmative Action Employer. In compliance with the Americans with Disabilities Acts (ADA and ADAAA), VCCS will provide, if requested, reasonable accommodation to applicants in need of access to the application, interviewing and selection processes.

E-Verify Statement

VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.

Quicklink for Posting https://jobs.vccs.edu/postings/77778

Supplemental Questions

Required fields are indicated with an asterisk (*).

• Do you now or in the future require visa sponsorship to work in the United States?

• No

• Yes

• • I understand that this position is not telework eligible and I will be required to attend work in-person.

• Yes

• No

• • I understand that this is a Part-time position(20 hrs/week), in thereof proceed with the application.

• Yes

• No

• • I understand this position is located in Virginia and I will be required to reside in the DMV metro area.

• Yes

• No

• Do you have demonstrated customer service experience?

• Yes

• No

• Do you have experience inputting data into Excel?

• Yes

• No

• Do you have experience working in an office environment?

• Yes

• No

Applicant Documents

Required Documents

• Resume

Optional Documents

• Cover Letter/Letter of Application

• Other Document

• AHP Letter