Administrative Assistant

Posting Details

Posting Summary

Working Title Administrative Assistant Role Title Admin and Office Spec III Role Code 19013-SW FLSA Nonexempt Pay Band 03 Position Number 283W0771 Agency J. Sargeant Reynolds Community College Division J. Sargeant Reynolds Community College (Div) Work Location Henrico

• 087 Hiring Range Anticipated starting hourly rate, $15.33 - $20.37 per hour, based on related experience. Emergency/Essential Personnel No EEO Category N-No EEO-4 Reporting Full Time or Part Time Part Time Does this position have telework options? -Telework options are subject to change based on business needs- Does this position have a bilingual or multilingual skill requirement or preference? Work Schedule

Wage employees are eligible to work a maximum of 1,500 hours from May-April each year. Actual work schedules/hours will be dependent upon college needs. Part-time employment without state benefits.

Sensitive Position No Job Description

Reynolds is one of the largest community colleges in Virginia and serves Virginia's capital city and five nearby counties. Annually, our four campus sites serve approximately 13,000 credit students and provide training for 7,400 students through the Community College Workforce Alliance.

Reynolds is committed to hiring and retaining a racially diverse, culturally competent staff at all levels of the organization who reflect the demographics of our students. We also believe in providing an ongoing investment in our faculty and staff to deepen their skills and competencies to serve the full range of our student population.

The Administrative Assistant for the Office of the President will provide support and backup to the President's Office and the Executive Assistant by providing exceptional customer service and assistance to both internal and external guests, in person and over the telephone. This position will also be responsible for assisting the Executive Assistant with the financial operations of the office by entering and receiving orders in eVA, preparing the monthly purchase card packet, and maintaining the inventory of office supplies.

This position will also assist with meeting preparations; collecting, opening, and distribution of mail and other information received in the Office of the President; and perform other duties as needed in the office. This position will be expected to maintain discretion and confidentiality at all times.

Special Assignments

May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.

KSA's/Required Qualifications

Working knowledge of administrative and office practices and procedures. Working knowledge of standard English grammar, punctuation, and usage; and telephone/receptionist practices providing exemplary customer service.

Demonstrated ability to professionally interact with individuals with a wide range of interests and backgrounds, to include students, faculty, business and industry leaders, and the general public. Demonstrated ability to operate a personal computer and current software packages, including but not limited to Microsoft Word, Excel, and Outlook.

Additional Considerations

Experience working as administrative support in an executive level office is preferred. Some experience working with the Commonwealth's software systems, such as eVA, is also preferred.

Operation of a State Vehicle No Supervises Employees No Required Travel

This position may be asked to attend college events and meetings as needed.

Posting Detail Information

Posting Number WGE_1897P Recruitment Type General Public

• G Number of Vacancies 1 Position End Date (if temporary) Job Open Date 04/02/2024 Job Close Date 05/01/2024 Open Until Filled Yes Agency Website www.reynolds.edu Contact Name Email Phone Number Special Instructions to Applicants

In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth's Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155

Additional Information

This position is open until filled, after 5 days this recruitment may be closed at any time.

Background Check Statement Disclaimer

The selected candidate's offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth's Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/

EEO Statement

The Virginia Community College System, an EEO employer, welcomes applications from people of all backgrounds and recognizes the benefits of a diverse workforce. Therefore, the VCCS is committed to providing a work environment free of discrimination and harassment.

Employment decisions are based on business needs, job requirements and individual qualifications. We prohibit discrimination and harassment on the basis of race, color, religion, sex, national origin, age, sexual orientation, mental or physical disabilities, political affiliation, veteran status, gender identity, or other non-merit factors.

ADA Statement

The VCCS is an EOE and Affirmative Action Employer. In compliance with the Americans with Disabilities Acts (ADA and ADAAA), VCCS will provide, if requested, reasonable accommodation to applicants in need of access to the application, interviewing and selection processes.

E-Verify Statement

VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.

Quicklink for Posting https://jobs.vccs.edu/postings/72130

Supplemental Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents

Optional Documents

• Resume

• Cover Letter/Letter of Application

• Other Document

• AHP Letter