Administrative Assistant

POSITION TITLE:Administrative Assistant

GENERAL DESCRIPTION: The School Administrative Assistant performs a variety of interpersonal, secretarial, and organizational responsibilities that contribute to the efficient management and coordination of assigned school-based tasks.

WAGE CATEGORY: Non-Exempt (hourly)

TERMS OF EMPLOYMENT: Per School Board and Support Staff Agreement if position exceeds 20 hours per week; otherwise, per current Handbook for Non-Union Support Staff Personnel.

REPORTS TO:Building Principal, Other School Administrators

EVALUATION: Performance in this position will be evaluated annually, in person and in writing, by the Building Administration consistent with the process described in the School Board/Support Staff Agreement if position exceeds 20 hours per week; otherwise, per the current Handbook for Non-Union Support Staff Personnel.

QUALIFICATIONS:

• Knowledge and experience with bookkeeping and accounting practices.

• Business education training, degree preferred, and experience working in a busy office environment, preferably a school setting.

• Previous experience and/or ability to work with children or adolescents.

• Superior word processing and excellent communication/interpersonal skills.

• Flexibility, initiative, and a broad background in computer applications/programs.

• Demonstrated ability to plan, organize, problem-solve, and manage conflict.

• Commitment to the School District's mission and Strategic Plan.

PERFORMANCE RESPONSIBILITIES:

• Serve as the school office coordinator; receive/distribute messages, screen callers, greet students/visitors, respond to inquiries; and model strict confidentiality standards.

• Word process all routine correspondence and personnel information as requested by the administration.

• Prepare payroll information and purchase order transmittals for Principal's signature; forward to Central Office in a timely manner.

• Assist and help maintain all student data in collaboration with building administration.

• Record all employee absences and verify substitute data.

• Verify all incoming orders/materials against purchase orders; submit to central office for payment.

• Maintain petty cash, student activity accounts, and school passbooks.

• Assist building administrator(s) in preparing, administering, and managing the school's operational budget.

• Maintain an inventory of office supplies; recommend reorders or bids as needed.

• If applicable, assist building administration with the recruitment, training, and assignment of student office aides/clerical aides.

• Assign substitute teachers and support staff in collaboration with the principal/building administrators.

• Maintain and update all office files, copier/telephone codes, a master calendar for building administrators, and Teacher/Student Handbooks.

• Oversee clerical functions related to the opening of the school year.

• Oversee clerical functions related to the end of the year.

• Other duties and responsibilities are designated by the school principal and other building administrators.

WORKING CONDITIONS:

• The noise level in the work environment is moderate

• Occasionally exposed to outside weather conditions

PHYSICAL DEMANDS:

• Regularly required to sit, use hands to finger, or handle

• Regularly required to talk and hear

• Occasionally required to stand and walk

• Regularly required to reach with hands and arms

• Occasionally lift and/or move up to 25 pounds