Administrative Assistant

Veolia Rialto , CA 92376

Posted 3 months ago

Summary:

Provides advanced level administrative and clerical support, typically in a specialized function or area to an assigned group.

Main Activities Carried Out:

  • Collects, compiles and reviews complex data and information for inclusion in reports and presentation materials. Works with assigned team to develop new and standard templates for departmental activities, reports and presentations to maximize efficiency and reduce turnaround time.

  • Creates, runs and distributes standard and customized periodic reports. Prepares basic review /analysis of reports and provides summary and/or deviations to facilitate executive review. Maintains organized computer and/or hard copy files for easy identification and retrieval.

  • Performs administrative duties, typically in a specialized function or area, including preparing documents, correspondence and reports for assigned department. Composes and initiates correspondence and memoranda. Edits and proofs documents for grammar, spelling, and clarity of expression, organization, and conformance to company specifications. Proofs art or graphics and verifies that art and text agree.

  • Answers questions via phone or email independently and provides accurate and timely information or technical guidance.

  • Enters data from various sources to maintain and update various databases and spreadsheets. Ensures data integrity by verifying input and calculations.

  • Regularly assists with departmental human resource functions, which may include training less experienced personnel, preparation of confidential personnel information and new hire orientation.

  • Assists others in facility / office as needed.

Knowledge, Experienceand Skills Required:

  • High school diploma or GED plus additional specializedcourses or Associates Degree in related field.

  • At least five years directly related experience withthorough knowledge of departmental function, procedures, terminology andinterrelationships. At least three yearsof internal experience preferred.

  • Must demonstrate effective oral and written communicationskills with good vocabulary, good grammar and the ability to independentlycompose routine written communications. Good telephone etiquette.

  • Excellent PC skills with thorough knowledge of MS Word, MSPowerPoint, MS Excel / Access, and other departmental software programs. Ability to develop spreadsheets and modifyformats in order to complete assignments and ability to recommend improvements.

  • Above average organization & communication skillsrequired to interact with multiple internal, external & executivecontacts. Must demonstrate effectivewritten communication skills with good vocabulary, good grammar and the abilityto independently compose routine written communications. Good telephone etiquette.

  • Must be able to handle diverse task simultaneously and workeffectively with interruptions and consistently meet or exceed production andquality goals. Ability to handleconfidential or sensitive information or issues.

  • Must demonstrate ability to work in a team environment andwillingness to assume additional or new responsibilities readily.

  • Must have a valid CA Drivers License.

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Administrative Assistant

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