Administrative Assistant - Vehicle Shop

Company Description

With roots dating back to 1946 and a division of Aspen One, Aspen Skiing Company owns and operates four mountains-Snowmass, Aspen Mountain, Aspen Highlands, and Buttermilk-creating premium, sustainable, and transformative experiences in recreation, culture, and nature. In addition, the company runs the award-winning Aspen Snowmass Ski & Snowboard School, Four Mountain Sports rental and retail shops, and a collection of sustainably sourced on-mountain food and beverage outlets. Aspen Snowmass encompasses 5,680 acres of skiable terrain across four mountains, more than 40 ski lifts and more than 410 trails. Aspen One is the parent company of Aspen Skiing Company, Aspen Hospitality and ASPENX and leverages its influence across all of its business units to advance climate action, community engagement and racial justice. For more information, visit www.aspensnowmass.com or follow @aspensnowmass on Twitter, Instagram or Facebook.

Job Description

The Administrative Assistant is responsible for providing office management support, executing administrative policies and assisting managers and staff with administrative support tasks.

Job Posting Deadline

Applications for this position will be accepted until June, 1st, 2024

Essential Job Functions

• Greet, assist and direct guests, employees and clients

• Screen/route incoming calls and correspondences including mail, email and faxes; respond independently when possible

• Prepare and file reports and documents including with government agencies to conform with statutes

• Compose and distribute general correspondences, memos, charts, tables, graphs, reports, presentations and other documents as needed

• Coordinate manager/department calendars and schedule appointments

• Prepare, compose and transcribe records such as agendas, notices, minutes, and resolutions for department meetings

• Create and maintain recordkeeping, database and spreadsheet files

• Maintain office equipment, coordinate IT needs, order department supplies and arrange for equipment maintenance

• Assist in outlets during peak periods or staff shortages (as required)

• Manage expense reports and code, sign and submit invoices (as required)

• Maintain department operations manuals, safety and training materials (as required)

• Other duties as assigned

Qualifications

• Must be 18 years of age or older

• High School Diploma or GED required

• Minimum one year of experience in a clerical/administrative support position

• Strong phone and computer skills; proficiency in Microsoft Word, Excel, Outlook and PowerPoint

• Must be fluent in English; Spanish proficiency preferred

• Basic accounting skills

Additional Information

Supervision Given and Received

Supervision given: This position has no supervisory responsibilities.

Supervision received: Works under direct supervision of Vehicle Shop Manager. Tasks are assigned according to specific procedures, and work is checked frequently. Instruction, advice and assistance are readily available.

Work Environment and Physical Demands

• Ability to reach, crouch, kneel, stand, bend or be on your feet for extended periods of time

• Regularly work in wet, cold, hot conditions requiring the use of protective apparel/equipment to prevent exposure to the elements and may be required to walk on slippery and uneven surfaces

• Must be able to frequently lift, push or pull up to 50 lbs. individually or with assistance (weight limits can vary according to position, but no more than 50)

Job Benefits

This position is classified as a seasonal full-time position eligible for the following benefits:

Enrollment dates differ across the various programs.

• Paid Time Off Programs

• Paid Leave Programs

• Employee Ski Pass

• Other company perks

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. By accepting a position with Aspen Skiing Company, you acknowledge that you are able to perform the essential functions of the job with or without reasonable accommodation.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job. To request accommodation during the application and interviewing process, please contact Human Resources at 970-300-7700.

This job description is designed to indicate the general nature and level of work. It is not designed to contain or be interpreted as a comprehensive list of all duties, responsibilities, and qualifications required of employees assigned to this job. Duties and responsibilities may change at any time with or without notice.

Aspen Skiing Company / ASPENX / The Little Nell / Limelight Hotel is an equal opportunity employer.

For an overview of Aspen Skiing Company's benefits and other compensation visit www.aspensnowmass.com/employment/benefits-and-perks

As of March 11th 2022, Aspen Skiing Company, ASPENX, The Little Nell, and The Limelight Hotels will no longer require all active employees to be fully vaccinated in the workplace. Read more about our policies as it relates to employee safety here