Administrative Assistant

Job description

OUR COMPANY:

Vector Talents Solutions culture is rooted in the core values of Integrity, Service, Quality, and Partnership. Our brand is dedicated to empowering individuals and corporations alike to express their unique identity and embrace the extraordinary. VTS is a leader in the construction support services industry, involved in utility construction, public works inspection, traffic management, vacuum technology, and workforce solutions across the country.

Position Description and Essential Functions:

We are seeking a dedicated and organized Administrative Assistant with a strong skill set in office management to join our team. This role plays a critical part in maintaining the efficiency of our office environment. The ideal candidate should possess excellent communication and multi-tasking abilities, as well as a keen attention to detail.

Key Responsibilities:

Office Management: Supervise and oversee daily office operations to ensure a well-organized and efficient workplace. Manage office supplies, equipment, and inventory and place orders when necessary.

Administrative Support: Provide administrative support to the executive team, including scheduling appointments, managing calendars, and handling travel arrangements.

Assist in the preparation and distribution of internal and external communications. Create and maintain organized filing systems for important documents and records. Handle incoming calls, emails, and inquiries, and redirect them appropriately.

Meeting and Event Coordination: Schedule and coordinate meetings, conferences, and events.

Prepare meeting materials, agendas, and minutes as needed. Arrange catering, setup, and other logistics for office events.

Data Entry and Reporting: Perform data entry and maintain accurate records in databases and spreadsheets. Generate reports, as required, to support decision-making and tracking of office activities.

Visitor and Guest Relations: Greet and assist visitors, clients, and guests in a friendly and professional manner. Ensure a welcoming and positive experience for all office visitors.

Mail and Correspondence: Manage incoming and outgoing mail, packages, and courier services. Distribute mail and correspondence to the appropriate individuals.

Qualifications:

High School diploma or equivalent; additional education or certifications in office management or administration is a plus.

Proven experience in office management and administrative support roles.

Proficiency in Microsoft Office Suite and other relevant software.

Strong organizational and time management skills.

Excellent written and verbal communication skills. Attention to detail and accuracy in all tasks.

Ability to multi-task and prioritize tasks effectively.

Strong problem-solving and decision-making abilities.

Professional friendly demeanor with a customer-service orientation.

Projected Annual Compensation:

$40,000.00 - $50,000.00 based on experience

General Benefits:

Health Insurance, Dental Insurance, Vision Insurance, Life and Disability Insurance, Paid Time Off (PTO), and 401(k) with corporate match.

Required Pre-employment Screenings:

Background Check; Drug Screen (Pre-Employment)

Equal Opportunity Employer: Vector Talent Solutions is an equal opportunity employer.

We welcome and encourage applications from candidates of all backgrounds and experiences. We are committed to promoting diversity and inclusion in our workplace.

Reasonable Accommodation: At Vector Talent Solutions, we welcome people of all abilities and want to ensure that all applicants have the opportunity to apply. If you require reasonable accommodation to complete the application process, please contact HR@vectorfd.com.

Equal Opportunity Employer, including disabled and veterans.

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