Administrative Assistant V

Administrative Assistant V

Salary

$52,220.69 - $87,034.27 Annually

Location

ALEXANDRIA (MM03), VA

Job Type

FT Hourly W BN

Job Number

24-01040

Department

Health Department

Opening Date

04/27/2024

Closing Date

5/3/2024 11:59 PM Eastern

Pay Grade

S19

Posting Type

Open to General Public

• Description

• Benefits

• Questions

Job Announcement

If you're an experienced Administrative Assistant with passion and dedication to service, we invite you to join our team. Come join the Fairfax County Health Department team and use your skills and abilities to "Protect, promote and improve the health and quality of life for all who live, work and play in our community". We invite you to apply to become a member of our thriving workforce, together making a difference in the health of our community!

The Administrative Assistant V independently directs and manages the day-to-day administrative support for an office in the clinic. Provides oversight to clinic and community based administrative support. Supervises personnel responsible for record management, fiscal operations, client registration, facility management and telephone/ reception functions. Orients new personnel and provides training updates for new procedures. Works in collaboration with other site/program managers to ensure quality services are provided. Ensures that administrative work processes are in compliance with agency policies and procedures. Assesses workload to ensure adequate staffing coverage, equitable distribution of the work and makes adjustments accordingly.

Note: The assigned functional areas for this position include general administrative assistance, office management, record management, and/or fiscal operations.

Required Knowledge Skills and Abilities

(The knowledge, skills and abilities listed in this specification are representative of the class but are not an all-inclusive list.)

Knowledge of county policies within functional area of responsibility. This may include knowledge of an outside institution, dissimilar operational unit within the county or the basic principles and methods of a professional field.

Executive Assistance

Thorough knowledge of the executive/work unit head's program/area and of county administration and organization.

Ability to maintain confidentiality and be sensitive to political issues.

Knowledge and sensitivity to issues, priorities, protocol, etc.

Math Skills

Basic math skills.

PC Skills

Intermediate skills in the use of applicable Microsoft Office Suite software;

Intermediate skills in the use of agency specific software applications.

Communication

Ability to communicate well through written and oral means;

Ability to speak in front of a group.

Information Abilities

Ability to gather, integrate, and analyze complex data.

Interpersonal Abilities

Ability to establish and maintain effective working relationships with both external and internal contacts.

Purchasing and Accounting

Ability to perform data entry into Purchasing/Logistics Enterprise Resource Planning systems and/or Financial Enterprise Resource Planning systems in at least eight functions.

Personnel and Payroll

Ability to perform all human Capital Management Enterprise Resource Planning system functions.

Employment Standards

MINIMUM QUALIFICATIONS:

Any combination of education, experience, and training equivalent to the following:

(Click on the aforementioned link to learn how Fairfax County interprets equivalencies for "Any combination, experience, and training equivalent to") high school graduation and four years of experience providing administrative support in the assigned functional area(s).

CERTIFICATES AND LICENSES REQUIRED:

• Valid Driver's License (Required)
• AED (Required within 60 days)
• Cardiopulmonary Resuscitation - CPR (Required within 60 days)

NECESSARY SPECIAL REQUIREMENTS:

The appointee to this position will be required to complete a criminal background check, child protective services check, sanction screenings, driving record check, and tuberculosis test to the satisfaction of the employer.

PREFERRED QUALIFICATIONS:

• At least five years of office management experience

• At least three years of staff supervisory experience.

• Experience and proficiency in Microsoft Office 365 (Outlook, Word, Excel, and PowerPoint) and other software such as an electronic medical records system.

• At least five years of experience working for a local, state, or federal government.

• Experience working on interdisciplinary teams.

• Experience working in a fast-paced office environment.

• Experience with private and/or public health insurance billing.

• Self-motivated; team player; highly-organized; able to multi-task; excellent verbal, interpersonal and written communication skills.

• A high level of integrity and discretion in handling confidential information and professionalism in dealing with customers and colleagues is necessary.

• Ability to work independently, manage multiple time-critical tasks at the same time, be proactive, exercise good judgment, and use critical thinking skills.

PHYSICAL REQUIREMENTS:

Job is generally sedentary in nature, and requires walking, standing, sitting (for long periods of time), and kneeling, reaching, bending, climbing stairs; may be required to lift or carry up to 25 lbs. occasionally. Uses hands to grasp, handle, or feel. Visual acuity is required to read data on a computer monitor; ability to operate keyboard driven equipment and computer and use of touchscreen; Position frequently communicates and must be able to exchange accurate information with others verbally and in writing. Generally, works in an office environment yet may occasionally be required to perform job duties outside of the typical office setting. Ability to drive a motor vehicle. All duties performed with or without reasonable accommodations.

SELECTION PROCEDURE:

Panel interview and may include exercise.

The population of Fairfax County is very diverse where 38.7% of residents speak a language other than English at home (Spanish, Asian/Pacific Islander, Indo-European, and others) and we encourage candidates bilingual in English and a foreign language to apply to this opportunity.

Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or military status in the recruitment, selection, and hiring of its workforce.

Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact 703-324-4900 for assistance. TTY 703-222-7314. DHREmployment@fairfaxcounty.gov EEO/AA/TTY.

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