Administrative Assistant

Posting Summary

Logo Posting Number STA00466PO24 Job Family Administrative Support Job Function Administrative Services USC Market Title Administrative Assistant Link to USC Market Title https://uscjobs.sc.edu/titles/131891 Job Level A2 - Administrative/Operational Support Business Title (Internal Title) Administrative Assistant Campus Columbia Work County Richland College/Division College of Arts and Sciences Department CAS History State Pay Band 4 Approved Starting Salary 37,735 Advertised Salary Range $37,735 Location of Vacancy Part/Full Time Full Time Hours per Week 37.5 Work Schedule

Monday

• Friday, 8:30am

• 5:00pm

Must be willing to work a flexible schedule to meet the needs of the department.

Basis 12 months Job Search Category Administrative

About USC

About University of South Carolina

From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort.

In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor's degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service - helping to build healthier, more educated communities in South Carolina and beyond.

Inclusive Excellence Statement

At the University of South Carolina, we strive to cultivate an inclusive environment that is open, welcoming, and supportive of individuals of all backgrounds. We recognize diversity in our workforce is essential to providing academic excellence and critical to our sustainability.

The University is committed to eliminating barriers created by institutional discrimination through accountability and continuous process improvement. We celebrate the diverse voices, perspectives, and experiences of our employees.

Benefits for FTE Positions

The University of South Carolina (USC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about USC benefits, access the About Benefits section on the Applicant Portal at uscjobs.sc.edu.

Position Description

Advertised Job Summary

Under supervision of the History Department Chair (in partnership with the ISS and HC directors), the Administrative Assistant will staff History's Director of Graduate Studies, Director of Public History, and History Center, with lead responsibility for graduate student record keeping.

This position will also liaise with both CAS and USC communications personnel, creating and posting social media content for HIST, ISS, and HC people and events (Facebook, X, etc.) and updating listservs for each unit. Because we generate both public and campus events, we seek a candidate to keep a master calendar and assist with tasks ranging from scheduling podcast interviews to generating publicity to supporting those organizing the events (scheduling rooms, catering, registration, book distribution etc.).

In addition, we seek applicants interested in developing skills in grant generation who will support our units as we grow our culture of grantsmanship.

Minimum Qualifications

Bachelor's degree and 3 years work experience directly related to the position (communications or grants) or high school diploma + 7 years of relevant work experience.

Preferred Qualifications

Knowledge of university policies and procedures and web-based applications is preferred. It is preferred that the individual possess skills in administrative computing and word processing applications (Microsoft Word, Excel, and Adobe Acrobat). Ability to establish and maintain effective working relationships with students, faculty, and staff. Familiarity with university systems including Banner, Blackboard, Data Warehouse, EAB navigate, Adobe InDesign preferred.

Knowledge/Skills/Abilities

Excellent oral and written communication skills; word processing applications (Microsoft Word, Excel, and Adobe Acrobat), excellent organizational skills. Verifiable evidence of success multitasking; experience as part of a team.

Skill in data management. Strong general office experience. Proven interest in managing publicity via social media and/or grantsmanship.

Job Duties

Job Duty

Undergraduate program administrative support: Supports undergraduate director with assessment and scheduling. Coordinates the end-of-term course evaluation process; maintain course evaluation data and distributes individual course evaluation results to instructors of record. . Assists with undergraduate student awards (nomination and selection). Assists with student orientation and annual career/internship fair.

Essential Function Yes Percentage of Time 25 Job Duty

Graduate program administrative support: supports faculty Graduate Program Director & Director of Public History Program with recruiting, managing applications and admissions, updating Graduate Program Handbook, monitoring graduate student registration, coordinating graduate student visitation weekend, data collection and processing for assessment and reports, and assisting with prospective student open house & new student orientation. Maintains all graduate student files electronically.

Organizes documentation to monitor students' progress toward degree completion in conjunction with Student Services Director & Graduate School. Assists the Student Services Director by monitoring internship opportunities, and assists graduate students with internship applications. Coordinate and process graduate student awards.

Essential Function Yes Percentage of Time 25 Job Duty

Administrative support to the Department staff handles incoming and outgoing postal mail, monitors IT needs and coordinates with CAS IT and UTS. Works with CAS IT & UTS for updates to department website, digital signage, and other forms of outreach.

Manages History, Southern Studies (SOST) & Humanities Collaborative social media & public relations matters. Serves as the liaison with university communications & marketing departments along with other university offices as necessary and applicable. Designs, creates, edit and print promotional flyers for all events for HIST, SOST & Humanities Collab.

Essential Function Yes Percentage of Time 30 Job Duty

Provides clerical assistance to the department as needed. Provides support to the Administrative Coordinator as needed.

Essential Function Yes Percentage of Time 10 Job Duty

Serves as first point of contact for office walk-ins and emails (including faculty, staff, students, alumni and visitors).

Essential Function Yes Percentage of Time 5 Job Duty

Contribute to the overall success of the College of Arts and Sciences by performing all other duties and responsibilities as assigned.

Essential Function Yes Percentage of Time 5

Position Attributes

Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing.

Safety Sensitive or Security Sensitive No Hazardous weather category Non-Essential

Posting Detail Information

Number of Vacancies 1 Desired Start Date 08/01/2024 Job Open Date 06/14/2024 Job Close Date 08/12/2024 Open Until Filled No Special Instructions to Applicant

Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time.

This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.

We are only accepting applications submitted by August 12, 2024.

Quicklink for Posting https://uscjobs.sc.edu/postings/169698 EEO Statement

The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.

Supplemental Questions

Required fields are indicated with an asterisk (*).

• Do you have a Bachelor's degree and 3 years work experience directly related to the position (communications or grants) or high school diploma plus 7 years of relevant work experience?

• Yes

• No

Applicant Documents

Required Documents

• Cover Letter

• Resume

• List of References and Contact Information

Optional Documents