Administrative Assistant

Posting Details

Posting Details

Requisition Number S2801 Position Number 998362 Position Classification Title Administrative Support Associate Functional Title Administrative Assistant Position Type Administration

• Staff University Information

Located in North Carolina's third largest city, UNC Greensboro is among the most diverse, learner-centered public research universities in the state, with nearly 18,000 students in eight colleges and schools pursuing more than 150 areas of undergraduate and over 200 areas of graduate study. UNCG continues to be recognized nationally for academic excellence, access, and affordability. UNCG is ranked No. 1 most affordable institution in North Carolina for net cost by the N.Y. Times and No. 1 in North Carolina for social mobility by The Wall Street Journal - helping first-generation and lower-income students find paths to prosperity. Designated an Innovation and Economic Prosperity University by the Association of Public and Land-grant Universities, UNCG is a community-engaged research institution with a portfolio of more than $67M in research and creative activity. The University's 1,100 faculty and 1,700 staff help create an annual economic impact for the Piedmont Triad region in excess of $1B.

Primary Purpose of the Organizational Unit

The UNCG School of Theatre's mission is to prepare students to be informed theatre practitioners with a commitment to creativity, innovation, inclusion, and the advancement of the art form. The School recognizes the need to move toward creating an actively anti-racist and anti-biased space of creative practice by creating systemic change through workshops, continuing education, and professional development centered around anti-racist practices, theatrical intimacy, and bettering ourselves in service of our diverse and intersectional student body. Our community seeks candidates who are invested in creating communities of practice and care in which access is paramount. We have 17 full-time, professionally active faculty members who serve over 300 students in BA and BFA concentrations and MFA programs in Acting, Design, Music Direction for Musical Theatre, and Theatre for Youth. The School mounts a yearly season of seven to eight plays and musicals, along with student-driven work and other types of performance opportunities. The School of Theatre is committed to creating and developing a diverse, engaged, artistically well-balanced body of future theatre professionals, performers, and teachers.

Position Summary

The primary function of the Administrative Support Associate position is Administrative support for the School of Theatre Director, providing Human Resource support, handling student success including recruitment and enrollment management, and general office management for the School of Theatre.

Minimum Qualifications

HIGH SCHOOL DIPLOMA OR EQUIVALENCY; OR DEMONSTRATED POSSESSION OF THE COMPETENCIES NECESSARY TO PERFORM THE WORK.

Additional Required Certifications, Licensures, and Certificates Preferred Qualifications

1.Two (2) years of Admnistrative Assistant experience in a university setting or professional equivalent.

2.Experieine working in student succes and/or recruitment settings.

3.Experience working with diverse populations.

Alternate Option

If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.

Special Instructions to Applicants

Applicants are required to upload a list of at least three (3) professional references that includes:

• Name,

• Company Name,

• Type of reference (Professional, Supervisor, Colleague, Academic, or Personal). One (1) of those references will need to be a current or previous supervisor.

• Email Address

• Contact Phone Number

Recruitment Range $40,944 - $42,582 Org #-Department School of Theatre

• 12222 Work Hours of Position 8 A.M.

• 5 P.M., Monday

• Friday Number of Months per Year 12 Posting Requirements Job Family Administrative & Managerial Career Banded Title Administrative Support Associate Open Date 04/29/2024 Close Date 05/20/2024 FTE 1.000 FLSA Non-Exempt If other, please indicate If time-limited, please specify end date for appointment. Salary Grade Equivalency

Key Responsibilities

Key Responsibility

School of Theatre Administrative Assistant

Essential Tasks

• Serve as the Administrative Assistant to the School of Theatre Director.

• Provide support to the School Director by managing their calendar and scheduling meetings, keeping track of deadlines/reminders attending meetings, and recording notes/minutes as assigned.

• Schedule all PMP annual appraisals with the School Director in coordination with supervisors and schedule workload and Faculty Annual Review meetings with the Director.

• Update and maintain the contact lists.

• Provide support related to Alumni engagement and Advancement opportunities.

• Events Coordination for the School of Theatre which may include UNCG/CVPA open houses, commencement, and other school-wide events.

• Assist the Director with correspondence as needed.

• Locate and assemble information for various reports including the review and update to the Instructional Analysis report, support and preparation for reaccreditation, annual HEADS report U/RTA application, and other reports as needed.

Key Responsibility

Human Resource/Personnel Support

Essential Tasks

• Work closely in support of search committees in drafting and posting new position announcements. Job search paperwork including posting of ads.

• Review and help manage itineraries of campus visit interview candidates.

• Provide onboarding for student employees, new faculty, and staff.

• Provide School of Theatre directory maintenance and keep the website administrator and theatre manager updated each semester.

• Departmental support in the Faculty Success/Activity insight program related to both the Director and Peer Review committees' parts of Annual Review, Reappointment, Promotion and Tenure, Post Tenure Review. Manage Class Climate Report for the School which includes uploading Class Climate Report and Classroom Observation Report.

Key Responsibility

Student Success/Enrollment/Recruitment

Essential Tasks

• Provide assistance with departmental recruiting efforts. Update the School of Theatre listservs each semester and maintain updates as needed using Banner, Grouper, etc.

• Provide oversight of course scheduling procedures and deadlines in consultation with the area coordinators.

• These are to include classroom assignments and graduate student assignments when submitting semester course schedules as per UNCG policy.

• Work with Argos by pulling data that includes advising codes, class rosters, etc.

• Handle faculty and graduate student credentialing process.

• Work with incoming graduate students by providing welcome letters, assisting with the I9 process, office assignments, identifying their coordinators, work sessions, and other miscellaneous new student requirements.

Key Responsibility

Office Manager

Essential Tasks

• Serve as the office manager for the School of Theatre.

• Responsible for ordering office supplies and initiating Facilities and Housekeeping work orders which includes telephones/Teams, office equipment and keys.

• Oversee accident reports or claims.

• Serve as the receptionist to the School of Theatre greeting students, faculty/staff, and guests to the school.

Competency

Competency Communication

• Verbal Competency Description

• Applies knowledge of programs, policies, and procedures to interpret and communicate information to meet specific needs of staff and clients.

• Demonstrates the ability to work with confidential and sensitive information

Competency Level Advanced Competency Communication

• Written Competency Description

• Independently composes letters, memos, and reports requiring research and presents data accurately to support findings.

• Responds to inquiries, which require written explanation or interpretation of established policies, procedures, and programs.

• Reviews sensitive materials and edits content constructively.

Competency Level Advanced Competency Work Coordination Competency Description

• Facilitates flow of work throughout a dynamic work unit.

• Coordinates and directs the office support activities and manages a wide variety of records, reports, and files.

• May develop new processes or procedures relevant to the support needs of the office.

Competency Level Advanced Competency Knowledge

• Program Competency Description

• Applies substantive knowledge of program policies and procedures that affect operations.

• Applies program knowledge to client situations; applies knowledge of program content and services in the analysis of information and decision-making.

Competency Level Advanced Competency Information/Records Administration Competency Description

• Records, compiles, and summarizes data using an established format.

• Compiles and organizes information from different sources to develop reports and data.

Competency Level Journey Competency Office Technology Competency Description

• Selects, understands, and fully applies features of a variety of software programs, machines, or office equipment that will produce the desired results.

Competency Level Journey Competency Problem Solving Competency Description

• Assesses and may resolve unprecedented problems that require research and review of policy and procedures.

• Applies judgment for problem resolutions based on delegated authority from supervisor.

Competency Level Journey

ADA Checklist

ADA Checklist

"R" for Rare (0-30%), "O" for Occasional (30-60%), "F" for Frequent (60-90%), "C" for Constant (90-100%)

Physical Effort Hand Movement-Repetitive Motions - f, Hand Movement-Grasping - f, Finger Dexterity - f, Reading - c, Writing - f, Eye-hand coordination - f, Hearing - c, Talking - c, Standing - f, Sitting - o, Walking - o, Lifting-0-30 lbs. - o Work Environment Inside - c

Applicant Documents

Required Documents

• Resume/CV

• Cover Letter

• List of References

Optional Documents

Posting Specific Questions

Required fields are indicated with an asterisk (*).

• Are you eligible to work in the United States without sponsorship?

• Yes

• No