Administrative Assistant

Department Summary

The Computer Science Department strives for excellence in creating, applying, and imparting knowledge in computer science and engineering through comprehensive educational programs, research in collaboration with industry and government, dissemination through scholarly publications, and service to professional societies, the community, the state, and the nation.

Position Summary

This is a great entry-level opportunity for individuals looking to work in higher education in an academic department. Under the supervision of the MSO (Office Manager) of the Computer Science Department, provide administrative and secretarial support to 12-15 full-time and part-time faculty members.

We are looking for a professional who can perform a variety of tasks and responsibilities with a positive, customer service-oriented attitude. Duties include but are not limited to: compiling, organizing, and preparing documents using multiple software programs, arranging and scheduling seminars and workshops, processing visas and visitor hiring, arranging hotel accommodations, catering, and audio visual equipment, making travel arrangements, and processing reimbursements.

Salary & Compensation

• UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations.
  
  Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.

Qualifications

Thorough knowledge in administrative procedures and processes including word processing, spreadsheet and database applications. (Required) Standard business verbal and written communication skills, active listening, and critical thinking to effectively convey information to faculty, staff, students, and the general public. (Required) Interpersonal and work leadership skills to provide guidance to other nonexempt personnel. (Required) Utilize the MathType software (Preferred) Proofreading skills. Editing correspondence, reports, notes, etc. for correct grammar, spelling and punctuation. (Required) Time management skills. Prioritizing assignments to complete work in a timely and accurate manner. (Required) Skill in using Microsoft Office suite, Windows/Mac operating systems. (Required) Ability to operate and navigate various UCLA online systems and databases to generate department reports. (Required) Familiarity with HTML to prepare seminar web pages. (Required) Knowledge of policies relating to foreign visitors, visa regulations. (Preferred) Knowledge of University policies regarding purchase orders, reimbursements, travel arrangements, etc. (Preferred)

Special Conditions for Employment

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment. Age Requirement: Candidate(s) must be 18 years or older to be eligible to be hired.

Schedule

8:00 a.m. to 5:00 p.m.

Union/Policy Covered

CX-Clerical & Allied Services

Complete Position Description

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