Administrative Assistant

Position Summary

The UCLA Chemistry & Biochemistry Department has a tradition of excellence and is ranked among the best in the country, as evidenced by the quality of its programs, the caliber of its faculty, and the excellence of its students. The Department is a leader in cutting-edge research and innovative educational programs.

Salary & Compensation

• UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations.
  
  Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.

Qualifications

Skill in prioritizing, management and organization sufficient to achieve the desired goals within established, accepted timeframes, to optimize efficiency and minimize the duplication of effort (Required) Skill in working independently and following through on assignments with minimal direction. (Required) Excellent interpersonal and communication skills to collect and convey information with accuracy and diplomacy at various levels. This includes the ability to work with people from a variety of backgrounds and to establish cooperative working relationship (Required) Excellent written communication skills including skill in editing correspondence and manuscripts for correct grammar, spelling, punctuation, bibliographic formats etc. - (Required) Ability to handle confidential or sensitive matters appropriately. (Required) General office skills such as maintaining calendars, coordinating meetings and conferences, developing and maintaining filing systems, screening and prioritizing mail and telephone calls, etc. (Required) Ability to use computer hardware and software using both a PC and Macintosh platform along with common programs such as Microsoft Word, Excel, PowerPoint etc. (Required) Skill in making travel arrangements including knowledge of travel modes, reservation techniques, car rental, hotel booking systems and time zone changes. (Required) Experience using Endnote, Adobe Photoshop, Adobe Acrobat, and reference search/download tools such as SciFinder and Web of Science. (Preferred) Skill in basic HTML and web page design for maintaining web pages and creating new ones as needed. (Preferred) Skill in financial planning, budget preparation and the administration of a budget. (Required) Ability to use specialized scientific software such as Chemdraw and the ability to learn these software packages quickly. (Preferred)

Special Conditions for Employment

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

Schedule

8:00 am - 5:00 pm

Union/Policy Covered

CX-Clerical & Allied Services

Complete Position Description

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