Administrative Assistant

Job Opening ID: 62121

Reports To: Department of Urology Chairman

Working Title: Administrative Assistant

Department:Urology

Bargaining Unit: CX

FLSA: Non-Exempt

Payroll Job Code: 004722

Job Location: UCI Campus- Irvine

Percent of Time: 100%

Work Schedule: 8-5, M-F

Employee Class: Career

Position Summary:

The incumbent will provide general administrative support to the Department of Urology Chairman. Individual will be responsible for developing, implementing, and coordinating the daily operational functions associated with administrative, teaching, and research for the department. Perform additional administrative duties for to support the fellowship programs as well as support special events.

The incumbent will provide general administrative support to the Department of Urology Chairman. Individual will be responsible for developing, implementing, and coordinating the daily operational functions associated with administrative, teaching, and research for the department. Perform additional administrative duties for to support the fellowship programs as well as support special events.

Total Compensation:

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.

$27.34 - $32.09 (Hourly Rate) Expected Pay Range within the Full Salary Range $27.34 - $39.18 (Hourly Rate)

Required:

• 2 to 4 years of related work experience with Bachelor's degree, or equivalent experience

Demonstrated ability to establish and maintain effective working relationships with all levels of campus and hospital administration, faculty, staff, patients, and the public while maintaining strict confidentiality on sensitive issues with tact and diplomacy; experience working in an academic, medical, or research setting Excellent interpersonal skills Strong communication skills, both oral and written Skills to compose correspondence Fast and accurate typing with emphasis on accurate spelling, grammar, and punctuation Experience working with Word, Microsoft Excel, and PowerPoint graphics software Ability to work independently Ability to manage ongoing, multiple tasks and deal with deadlines in fast paced, dynamic environment Ability to accurately track complicated calendars and follow through multiple tasks meeting deadlines Proficiency in Microsoft applications including Excel, Word and PowerPoint

Preferred:

Previous experience working in a university environment Familiarity with UC policies and procedures. Experience with travel arrangements and meeting planning.

Conditions of Employment:

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

Background Check and Live Scan

Legal Right to work in the United States

Vaccination Policies

Smoking and Tobacco Policy

Drug Free Environment

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

California Child Abuse and Neglect Reporting Act

E-Verify

Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php

Closing Statement:

The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.

We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.

UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or eec@uci.edu.