Administrative Assistant

Universal Health Services Birmingham , AL 35202

Posted 2 months ago

Responsibilities

Mental Illness is more prevalent than ever after all we have endured in 2020. As the only free-standing psychiatric hospital in the Greater Birmingham area, we are here to help. Please join our team as we expand our services to meet the needs of our community.

We are looking for a master multi-tasker with excellent communication skills and an upbeat attitude. Candidates should be able to assist management and all visitors to the company by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail, and generally being a helpful and positive presence in the workplace.

What we offer you:

  • Flexible scheduling

  • Generous paid time off

  • Full benefit opportunities including health, dental and vision

  • 401k with matching company contributions

  • Programs for tuition reimbursement and continuing education

  • Employee stock purchasing program

  • An opportunity to make a difference in the lives of others

Qualifications

Attributes of a successful employee:

  • Professional, polite, and attentive while also being accurate

  • Always prepared and responsive, willing to meet each challenge directly.

  • Must be comfortable with computers, general office tasks, and excel at both verbal and written communication.

  • Most importantly, Administrative Assistants should have a genuine desire to meet the needs of others.

We train you to be the best, but there are a few minimum requirements for this position:

  • High School Diploma/GED required. College degree is preferred.

  • Minimum of 5 years' experience in secretarial roles

  • Excellent time management skills and ability to multi-task and prioritize work

  • Strong organizational and planning skills

  • Excellent written and verbal communication skills

  • Excellent computer skills, especially typing. Proficiency in Microsoft Outlook, Work, PowerPoint, and Excel

  • Attention to detail.

  • Desire to be proactive and create a positive experience for others.

Here are a few of the job duties:

  • Performs general secretarial duties for the administrative staff, including correspondences, reports, copying, mailing, faxing, etc.

  • Coordinates computer service requests

  • Distributes mail to appropriate individuals

  • Responsible for scheduling of all hospital meetings and preparation of the monthly calendar.

  • Order office supplies

  • Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies

Apply now to become part of our awesome team as we set out to be the provider of choice for psychiatric services.

EEO Statement

All UHS subsidiaries are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and teammates. UHS subsidiaries are equal opportunity employers and as such, openly support and fully commit to recruitment, selection, placement, promotion and compensation of individuals without regard to race, color, religion, age, sex (including pregnancy, gender identity, and sexual orientation), genetic information, national origin, disability status, protected veteran status or any other characteristic protected by federal, state or local laws.

We believe that diversity and inclusion among our teammates is critical to our success.

Notice

At UHS and all our subsidiaries, our Human Resources departments and recruiters are here to help prospective candidates by matching skillset and experience with the best possible career path at UHS and our subsidiaries. We take pride in creating a highly efficient and best in class candidate experience. During the recruitment process, no recruiter or employee will request financial or personal information (Social Security Number, credit card or bank information, etc.) from you via email. The recruiters will not email you from a public webmail client like Hotmail, Gmail, Yahoo Mail, etc. If you are suspicious of a job posting or job-related email mentioning UHS or its subsidiaries, let us know by contacting us at: https://uhs.alertline.com or 1-800-852-3449.

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Administrative Assistant

Universal Health Services