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Administrative Assistant

Expired Job

Union Bank, N.A. Jersey City , NJ 07097

Posted 3 months ago


Discover your opportunity with Mitsubishi UFJ Financial Group (MUFG), the 5th largest financial group in the world with total assets of over $2.4 trillion (as ranked by SNL Financial, April 2016) and 140,000 colleagues in nearly 50 countries. In the U.S., we're 13,000 strong, working together to positively impact every customer, organization, and community we serve. We achieve this by delivering on our values, putting people first, fostering long-term relationships built on honesty and mutual understanding, and inspiring the best in each other. This is all part of our inclusive, high-performing culture supported by Total Rewards that include our cash balance pension plan. Join a team that's working to fulfill its vision to be the world's most trusted financial group.

Major Responsibilities:

This role would be covering a 4 Managing Directors across business lines. Regular responsibilities would include

  • Phone coverage

  • Setting up meetings, managing incoming meeting requests based on prioritization needs of the executive as well as coordinating meetings including booking rooms and scheduling video connections across time zones

  • Travel booking including air and ground transportation ensuring comfort of travel while maintaining policy standards are followed and costs are considered

  • Presentation Creation: ability to create new and modify existing presentations with at times little guidance, a high level of written communication skills required

  • Team Web/Repository Maintenance in both SharePoint site and in shared folder structure

  • Process all business expenses for reimbursement in a timely manner and following policy guidelines

  • Have sound rationalization and judgment to pre-screen approval requests for executives to approve

  • Ad hoc requests for travel or room booking for team members

  • Printing meeting materials, greeting guests, putting guests on building security list, put in facilities requests


  • Ideal candidate would have 5-7 years minimum working for Managing Director equivalent in a finance or technology firm and possess the following skills Outlook for calendar management, can utilize meeting scheduler, folder, delegation, prioritization, time management

  • Excel Should be able to create and modify excel sheet content, format to print, basic formulas

  • PowerPoint strong working knowledge - should be able to create and modify presentations format to print, add notes, print vs screen, animations

  • Web (SharePoint, HTML) Adding/pulling documents from a SharePoint at minimum more advanced skills are a plus

  • High level of verbal and written communication skills - must be able to speak professionally and clearly both in person and through phone and over email. Should be able to draft emails from executive as well as be able to effectively proofread presentations for spelling and grammar.

  • Prior working knowledge of concur for booking travel and submitting expenses a plus

  • Familiarity with workday to conduct basic tasks a plus

  • Open to minor personal tasks on a one off instance such as getting lunch or making appointments

  • Flexibility able to adjust schedule based on executives needs/travel, open to overtime if needed

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities duties and skills required of personnel so classified.

We are proud to be an Equal Opportunity / Affirmative Action Employer and committed to leveraging the diverse backgrounds, perspectives, and experience of our workforce to create opportunities for our colleagues and our business. We do not discriminate in employment decisions on the basis of any protected category.

A conviction is not an absolute bar to employment. Factors such as the age of the offense, evidence of rehabilitation, seriousness of violation, and job relatedness are considered in all employment decisions.

Additionally, it's the bank's policy to only inquire into a candidate's criminal history after an offer has been made. Federal law prohibits banks from employing individuals who have been convicted of, or received a pretrial diversion for, certain offenses.

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Administrative Assistant

Expired Job

Union Bank, N.A.