Administrative Assistant

Ukpeagvik Inupiat Corporation Ontario , CA 91761

Posted 3 months ago


Bowhead is seeking to network with Administrative Assistants of various levels for potential work in Ontario, CA for the Department of Transportation. This work is pending award and not currently funded but is expected to be awarded in early 2020.

Administrative Assistant IV duties and responsibilities:

  • Must have at least five (5+) years of experience performing office administration duties with minimal supervision

  • Must be able to accurately type 35 WPM or above

  • Must have excellent skills in current Microsoft products such as PowerPoint, Word, Excel, Outlook, Skype, Access, SQL, SharePoint, current web browsers (i.e. Internet Explorer, Google Chrome); must also be proficient in Adobe Acrobat, scheduling and navigating conference applications (i.e. Adobe Connect, PolyCom VTC), automated administrative tracking systems (i.e. travel management, time and attendance) and other work-related data entry systems

  • Must have familiarity with the Government Style Manual and be able to serve as the subject matter expert in grammar, spelling, punctuation and preparation/proof reading of all standard and executive level office documents

  • Must have significant experience communicating with individuals of all levels both orally and in writing

Requirements A High School Diploma or equivalent is required at a minimum however, an Associate's or Bachelor's degree is preferred

  • Qualified candidates must have Administrative Assistant experience commiserate with the level of position

  • Intermediate to advanced level skills in Microsoft Office software suite - Word, Excel, Outlook, PowerPoint

  • Ability to communicate effectively with all levels of employees and outside contacts

  • Strong interpersonal skills and good judgment with the ability to work alone or as part of a team

SECURITY CLEARANCE REQUIRED: Must be able to obtain a DOT clearance at the Public Trust level. US Citizenship is a requirement for DOT Public Trust clearance.

Applicants may be subject to a pre-employment drug & alcohol screening and/or random drug screen, and must follow UIC's Non-DOT Drug & Alcohol Testing Program requirements. If the position requires, an applicant must pass a pre-employment criminal background history check. All post-secondary education listed on the applicant's resume/application may be subject to verification.

Where driving may be required or where a rental car must be obtained for business travel purposes, applicants must have a valid driver license for this position and will be subject to verification. In addition, the applicant must pass an in-house, online, driving course to be authorized to drive for company purposes.

UIC is an equal opportunity employer. We evaluate qualified applicants without regard to race, age, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other protected characteristics EOE/AA/M/F/D/V.

In furtherance, pursuant to The Alaska Native Claims Settlement Act 43 U.S.C. Sec. 1601 et seq., and federal contractual requirements, UIC and its subsidiaries may legally grant certain preference in employment opportunities to UIC Shareholders and their Descendants, based on the provisions contained within The Alaska Native Claims Settlement Act.

All candidates must apply online at, and submit a completed application for all positions they wish to be considered. Once the employment application has been completed and submitted, any changes to the application after submission may not be reviewed.

Please contact a UIC HR Recruiter if you have made a significant change to your application. In accordance with the Americans with Disabilities Act of 1990 (ADA), persons unable to complete an online application should contact UIC Human Resources for assistance (

UIC Government Services (UICGS / Bowhead) provides innovative business solutions to federal and commercial customers in the areas of engineering, maintenance services, information technology, program support, logistics/base support, and procurement. Collectively, the fast-growing Bowhead Family of Companies offers a breadth of services which are performed with a focus on quality results. Headquartered in Springfield, VA, we are a fast-growing, multi-million-dollar corporation recognized as one of the top 25 8(a) companies for government contracting.

Link to Apply:*C045DB2BB7FCE0C5

UIC and its Family of Companies is an equal opportunity employer. We evaluate qualified applicants without regard to race, age, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other protected characteristics EOE/AA/M/F/D/V. Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities.Please view Equal Employment Opportunity Posters provided by OFCCP here.The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

Apply Online Send This Job to a Friend

Ultimate Software

icon no score

See how you match
to the job

Find your dream job anywhere
with the LiveCareer app.
Mobile App Icon
Download the
LiveCareer app and find
your dream job anywhere
App Store Icon Google Play Icon

Boost your job search productivity with our
free Chrome Extension!

lc_apply_tool GET EXTENSION

Similar Jobs

Want to see jobs matched to your resume? Upload One Now! Remove
Administrative Assistant

Marcus And Millichap

Posted 2 weeks ago

VIEW JOBS 2/7/2020 12:00:00 AM 2020-05-07T00:00 Marcus & Millichap, the nation's leading commercial real estate investment company with 80+ offices nationally, is seeking an Administrative Assistant (aka Brokerage Administrator/CASS) for their Ontario office. The Brokerage Administrator (BA) / Certified Agent Support Specialist (CASS) is a non-exempt position that reports directly to the Operations Manager. The BA/CASS divides their time between training and brokerage responsibilities. The BA/CASS provides: * Brokerage administration and transactional tasks. * Training and support to new agents, originators, agent assistants, staff and management. * In-office coordination for firm-wide technology/similar launches. * Back-up phones/front office support relief per company standards RESPONSIBILITIES: * Process new listings, this may include: proofing and editing according to the published editorial style guide, executing OOJ compliance procedures, exporting to MNet system from MNet-Offering, and processing additional changes as necessary. * Create files and adhere to the company's filing system. * Generate, copy, scan and bind documents for use by management and agents. * Assist Operations Manager in the processing of closings and under contracts. * Utilize postage machine and other shipping methods. * Assist in maintaining cleanliness of staff area, kitchen etc., as well as with the stocking of supplies and the basic maintenance of copiers and other office machines. * Cross-train in Operations Manager duties for coverage as needed. * Learn and conduct training in accordance to established training modules for all software, firm applications and policies/procedures that pertain to agents, originators and their assistants. This training will be conducted on an ongoing basis as directed by the Operations Manager. The software, applications and policies/procedures include (but are not limited to): Salesforce, CoStar, LandVision, LexisNexis, WebEx, Constant Contact, VOIP, Advertising, Marketing/Branding Materials, OOJ/Legal, Transaction File Management, I.S. Dept. Tools: Mobile Device Setup, New User Network, Set-up & Computer Requirements, Agent Computer Maintenance, etc., 'Do Not Call' Compliance. INTER‐PERSONAL SKILLS: * BA/CASS takes the initiative in developing training presentations and training materials and must have excellent writing and teaching skills or a strong desire and aptitude to acquire these skills quickly. The BA/CASS must be able to teach one-on-one or in a group setting. REQUIRED KNOWLEDGE AND/OR EXPERIENCE: * Strong computer skills including MS Word, Excel, PowerPoint, and Outlook * Strong editing skills, i.e., spelling, grammar, punctuation * Some previous experience in a training capacity preferred * Professional appearance and demeanor * Be reliable and punctual * Professional phone and customer service etiquette * Possess a friendly, proactive attitude and a strong desire to learn and progress within the firm * 2+ years administrative experience * Minimum Education: High School Diploma/equivalent Our mission is to help our clients create and preserve wealth by providing the best real estate investment sales, financing, research, and advisory services available. Founded in 1971, Marcus & Millichap (NYSE: MMI) is a leading commercial real estate brokerage firm focusing exclusively on investment sales, financing, research, and advisory services, with over 2,000 investment sales and financing professionals in 80+ offices throughout the United States and Canada. Marcus & Millichap closes 4.5 transactions every business hour – more than any other real estate investment brokerage firm in the nation. In 2019, the firm closed 9,726 transactions with a sales volume of approximately $49.7 billion. The firm has perfected a powerful property marketing system that integrates broker specialization by property type and market area; the industry's most comprehensive investment research; a long-standing culture of information sharing; relationships with the largest pool of qualified investors; and state-of-the-art technology that matches buyers and sellers. Marcus & Millichap provides equal employment opportunities to all employees and applicants for employment without discrimination with regard to race, religious belief (including dress or grooming practices), color, sex, sex stereotype, pregnancy, childbirth or related medical conditions (including breast feeding), age, national origin, ancestry, sexual orientation, gender identification and expression, transgender status, physical or mental disability, medical condition, genetic characteristics, genetic information, family care, marital status, enrollment in any public assistance program, status as military, a veteran or qualified disabled veteran, status as an unpaid intern or volunteer, or any other classification protected by law. We also prohibit discrimination based on the perception that anyone has any of those characteristics, or is associated with a person who has or is perceived as having any of those characteristics. In addition to federal law requirements, Marcus & Millichap complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. Marcus And Millichap Ontario CA

Administrative Assistant

Ukpeagvik Inupiat Corporation